Conference Services and Event Coordinator

Location: Downtown Houston (100% In-Office) Parking: Covered (Provided) Hours: Monday–Friday, 8:30 AM–5:00 PM Under the general supervision of the Office Administrator and following prescribed department, office, and firm procedures, the Conference Services Coordinator oversees the day-to-day operations of the Conference Room Services & Event Planning department. • Set priorities and coordinate daily workflow to ensure high-quality service and timely completion of assignments during regular business hours and as needed for overtime or weekends • Manage the online Conference Room Scheduling system in partnership with Reception staff to ensure accurate meeting placement and adjustments • Coordinate all aspects of daily meetings, including catering requests and ensuring each meeting meets firm service standards • Maintain inventory control systems for conference and event supplies • Ensure all conference service areas are neat, safe, and orderly • Monitor equipment functionality and arrange maintenance or repairs as needed • Facilitate communication within the department and collaborate with IT, Facilities, Reception, and Office Administration • Monitor department productivity and recommend process improvements to enhance efficiency • Oversee department personnel in partnership with the Office Administrator, addressing attendance and performance concerns as needed • Mentor staff and support development while maintaining high customer service standards • Ensure departmental compliance with firm policies, procedures, and legal obligations