Coordinator, Events

Date Revised: December 2025Summary of PositionMeridian is a non‑profit diplomatic center based in northwest Washington, D.C. headquartered on a four‑acre property and operates within two elegant, historic mansions surrounded by beautiful gardens. The position may work partially remotely but significant on‑site presence is required. The position may also require evenings and weekends.Position ResponsibilitiesAssist with scheduling, planning, and coordinating all events, including setup, service, delivery, and breakdownMaintain updated event sheets (BEOs) and production schedules and coordinate weekly distributionCommunicate with Event Operations, Facilities and Event Managers on all details, to include proactively resolving any missing detailsAssure all events are accompanied by a diagram created by the assigned Event ManagerSupport day‑of event operations when neededMaintain complete and accurate financial records for the team, including accounts receivable, preparing invoices, tracking payments, submitting contacts for signature as appropriateAssist in creating all final balance invoices, vendor invoices, reconciliations, and expense trackingPrepare weekly “Batch Reports” for Finance DepartmentMaintain organized record‑keeping systems for events, financial documents, and operational files to ensure compliance with internal financial controls, audit requirements, and accounting proceduresAssist Event Managers with menu signage and place cardsComplete contract templates and be responsible for client signature via Adobe SignCoordinate vendor orders, deliveries, and purchasing documentation for Events teamResponsible for completing all organizational administrative responsibilities in a timely manner and meeting all organizational administrative deadlinesOther duties as assignedEducation/ExperienceAssociate or bachelor’s degree in business, accounting, hospitality management, or related field preferred1–3 years of experience in catering, hospitality, food service, or administrative supportAny equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the positionKnowledge, Skills, AbilitiesStrong understanding of accounting principles and financial reportingProficiency with, Excel, accounting software, and catering/event management systems.Exceptional organizational skills and attention to detailStrong communication and customer service skillsAbility to manage multiple tasks and deadlines in a fast‑paced environmentMust be able to work flexible hours as needed , including weekend and Friday evening weddings or other events as needed and appropriateStrong inter‑cultural communication skills; maturity, cultural sensitivity, and tact suitable for working with individuals from around the worldTechnical RequirementsProficiency in Microsoft Office, including Word, Excel and PowerPoint, Outlook and Teams is necessary for this roleOther accounting software and catering/event management systems is helpfulExperience with Canva, Zoom and Salesforce is helpfulEmployer’s StatementMeridian is committed to empowering global leaders and amplifying voices of a wide variety of backgrounds to create pathways for greater understanding, shared values, and respect. Connecting people has been our foundation for over 65 years. If you share our values and enthusiasm to promote non‑partisan collaboration to address global challenges and opportunities, you…