Coordinator for Event Services - Part-time

ul liProcess event requests submitted through 25Live./li liOversee the implementation, maintenance, and updates of the 25Live event scheduling system./li liDevelop and train university administration on 25Live processes and procedures./li /ul/li /ul p /p p🔹 strongStaff Development/strong/p ul liRecruit, hire, train, supervise, mentor, and evaluate staff, including two graduate assistants and undergraduate student staff workers, to assist in operations, including event management, production, and event setups./li liDeliver exceptional hospitality and event services to the campus community and external clients./li liMaintain work schedules, inform staff of upcoming events, and ensure proper preparation and staffing levels./li liAttend weekly meetings with the Office of Event Services staff./li /ul p /p p🔹 strongOperations Management/strong/p ul liCollaborate with departments to discuss and assess the physical, audio, and performance lighting requirements in event spaces, and provide suggestions for renovations./li liUpdate procedures to keep the office modern and efficient./li liInspect and maintain areas managed by the Event Services department. ul liKeep an inventory of supplies and equipment./li /ul/li liHost weekly meetings with key University departments to coordinate event needs, as needed./li liEnsure that the University's rules and regulations, departmental policies and procedures, and all safety regulations are known and observed./li liRepresent the Office of Event Services on various Student Affairs and Student Life committees./li /ul p /p pstrongWhat You Need to Succeed:/strong/p p✔ strongQualifications:/strong/p pstrong /strong/p pstrongEducation/strong/p ul liBachelor's degree in a related field is a plus but not required./li /ul p /p pstrongExperience/strong/p ul liSignificant professional experience in theatre or technical production is strongly preferred./li liSupervision of undergraduate and graduate student staff or equivalent supervisory experience./li /ul p /p pstrongKnowledge, Skills and Abilities/strong/p ul liStrong knowledge of event logistics including but not limited to staging, crowd management, threat assessment, and staffing needs./li liTechnical expertise required in all areas of live production including theatrical lighting (ETC ADJ systems), audio (Dante certification is preferred), rigging, networking system, and Crestron Extron system setups./li liProven ability to manage live, diverse large-scale, high-risk, multi-faceted events and/or conferences is preferred./li liExcellent project management, time management, organizational skills, and multitasking skills./li liExcellent oral and written communication skills./li liStrong interpersonal skills and the ability to work well in a team environment as well as independently./li liAbility to stay current with industry best practices and technologies./li liAbility to work days, evenings, weekends, and some holidays./li liAbility to assemble and break down tables and chairs as per floorplans./li liComputer proficiency with Microsoft Word, Excel, and the ability to learn additional programs, including the Canisius University BANNER system, 25LIVE scheduling software and other programs./li liMust be eligible to work in the United States./li /ul p /p pstrongImportant Information:/strong/p p🚨 Canisius University participates in E-Verify to confirm employment authorization. Please include your cover letter, resume and three references with their contact information, with your application./p p /p pThe Office of Human Resources at Canisius University utilizes an online recruitment management system./p p /p pIndividuals who need reasonable accommodation under the ADA in order to participate in the search process should contact the office of human resources at (716) 888-2240./p p /p pCanisius University, a Catholic and Jesuit University, has as its foundation the fundamental values of academic excellence, leadership, faith and social justice. ul liProcess event requests submitted through 25Live./li liOversee the implementation, maintenance, and updates of the 25Live event scheduling system./li liDevelop and train university administration on 25Live processes and procedures./li /ul/li /ul p /p p🔹 strongStaff Development/strong/p ul liRecruit, hire, train, supervise, mentor, and evaluate staff, including two graduate assistants and undergraduate student staff workers, to assist in operations, including event management, production, and event setups./li liDeliver exceptional hospitality and event services to the campus community and external clients./li liMaintain work schedules, inform staff of upcoming events, and ensure proper preparation and staffing levels./li liAttend weekly meetings with the Office of Event Services staff./li /ul p /p p🔹 strongOperations Management/strong/p ul liCollaborate with departments to discuss and assess the physical, audio, and performance lighting requirements in event spaces, and provide suggestions for renovations./li liUpdate procedures to keep the office modern and efficient./li liInspect and maintain areas managed by the Event Services department. ul liKeep an inventory of supplies and equipment./li /ul/li liHost weekly meetings with key University departments to coordinate event needs, as needed./li liEnsure that the University's rules and regulations, departmental policies and procedures, and all safety regulations are known and observed./li liRepresent the Office of Event Services on various Student Affairs and Student Life committees./li /ul p /p pstrongWhat You Need to Succeed:/strong/p p✔ strongQualifications:/strong/p pstrong /strong/p pstrongEducation/strong/p ul liBachelor's degree in a related field is a plus but not required./li /ul p /p pstrongExperience/strong/p ul liSignificant professional experience in theatre or technical production is strongly preferred./li liSupervision of undergraduate and graduate student staff or equivalent supervisory experience./li /ul p /p pstrongKnowledge, Skills and Abilities/strong/p ul liStrong knowledge of event logistics including but not limited to staging, crowd management, threat assessment, and staffing needs./li liTechnical expertise required in all areas of live production including theatrical lighting (ETC ADJ systems), audio (Dante certification is preferred), rigging, networking system, and Crestron Extron system setups./li liProven ability to manage live, diverse large-scale, high-risk, multi-faceted events and/or conferences is preferred./li liExcellent project management, time management, organizational skills, and multitasking skills./li liExcellent oral and written communication skills./li liStrong interpersonal skills and the ability to work well in a team environment as well as independently./li liAbility to stay current with industry best practices and technologies./li liAbility to work days, evenings, weekends, and some holidays./li liAbility to assemble and break down tables and chairs as per floorplans./li liComputer proficiency with Microsoft Word, Excel, and the ability to learn additional programs, including the Canisius University BANNER system, 25LIVE scheduling software and other programs./li liMust be eligible to work in the United States./li /ul p /p pstrongImportant Information:/strong/p p🚨 Canisius University participates in E-Verify to confirm employment authorization.