Coordinator of Event Management

Westfield State is a highly residential campus with approximately 55% of our 3,100 full-time undergraduate students living on campus. Westfield State commits to values that strengthen a common bond among all members of our community and promotes a rich campus environment. Campus Title: Coordinator of Event Management State Job Title: Staff Assistant Department: Event Management Job Code: HA5600 FLSA Status: Exempt Funding: Bargaining Unit: APA Job Type: Full-Time Permanent Timeframe: 52 Weeks Shift: Monday - Friday, 9:00 am to 5:00 pm (occasional nights and weekends are required) Regular Days Off: Saturday and Sunday Supervision Received: The Coordinator of Event Management reports directly to the Director of Event Management. Engage with internal and external constituents and assist with booking and execution of events/meetings on campus. Duties and Responsibilities: Duties include but not limited to: Essential: • Assist Director in consultation with potential clients to plan and execute event requirements • Daily review of event reports, contact faculty, staff or external constituents to collect any missing information to maintain accurate records • Communications with University service departments to execute event requests • Ability to work with clients to determine and anticipate client needs for event execution • Completes catering reservations for external constituents using catering software • Assist the Director with Presidential events and large scale, campus wide events including Commencement, Homecoming and any special events at the request of the President.