Corporate Event Planner - Seattle, WA

Pacific Office Automation is the largest independent office technology provider in the United States, with a rich history dating back to its founding in 1976. The company has grown significantly over the decades, establishing itself as a leader in delivering managed IT solutions, cybersecurity, unified communications, print technology, and workflow automation to organizations of all sizes. With a people-first culture at its core, Pacific Office Automation prioritizes the needs of its customers and employees alike, striving to make technology accessible, efficient, and impactful for businesses across the nation. As a company committed to innovation and service excellence, it consistently seeks skilled professionals who are eager to contribute to its mission and grow within a dynamic and supportive environment.

The Corporate Event & Travel Coordinator position at Pacific Office Automation plays a pivotal role in enhancing employee engagement, supporting company-wide events, and managing corporate travel logistics. This role requires a highly organized, proactive, and detail-oriented individual who can juggle multiple responsibilities simultaneously while maintaining a strong focus on delivering exceptional experiences. The coordinator will be responsible for planning and executing a variety of internal events including meetings, retreats, incentive trips, holiday parties, and employee engagement activities, all with the goal of fostering a positive and collaborative company culture.

In addition to event planning, the role involves managing corporate travel arrangements for employees and executives, ensuring smooth and efficient travel experiences through effective coordination of flights, hotels, transportation, and itineraries. The coordinator will also oversee the company's travel and expense platform, Ramp, providing user support, tracking expenses, enforcing policy compliance, and generating reports to maintain operational efficiency. Vendor and budget management are critical components of the role, requiring strong negotiation skills and fiscal responsibility to manage contracts and track financial transactions related to events and travel.

Ideal candidates for this role possess a bachelor’s degree in event management, marketing, hospitality, business, or a related field, coupled with at least three years of relevant experience in event planning or travel coordination. They are excellent communicators and negotiators, capable of problem-solving under pressure while managing multiple projects in a fast-paced, deadline-driven environment. Flexibility to work outside regular business hours, including evenings and weekends, is essential to support the varied demands of the role.

Pacific Office Automation offers a competitive salary range of $90,000 to $115,000 per year, depending on experience, along with comprehensive benefits such as medical, dental, vision, life insurance plans, matched 401k, PTO, vacation, sick leave, and Flexible Spending Account (FSA) programs. This is a full-time opportunity ideal for individuals passionate about event coordination, travel logistics, and corporate culture enhancement within a forward-thinking and employee-centric organization.

Bachelor’s degree in event management, marketing, hospitality, business, or a related field or equivalent experience
3+ years of experience in event planning, travel coordination, hospitality, or related roles
Strong organizational and multitasking abilities with exceptional attention to detail
Excellent communication, negotiation, and problem-solving skills
Ability to work flexible hours including evenings and weekends as needed
Ability to manage multiple projects simultaneously in a deadline-driven environment
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