Corporate Event Planner

Location: Charlotte, NC (CIC/Uptown Preferred) We are seeking an experienced Event Sourcing Consultant to support corporate meeting and event sourcing, venue selection, supplier negotiations, and contract management. The successful candidate will manage multiple sourcing projects simultaneously, collaborate with internal stakeholders and external suppliers, and ensure all meetings and events comply with company policies, contracting standards, and risk management requirements. Source hotels, meeting venues, restaurants, and event spaces for corporate meetings and events.Utilize Cvent Supplier Network (CSN) and Cvent tools to conduct venue searches, issue RFPs, evaluate proposals, and manage supplier communications.Negotiate supplier agreements, pricing, concessions, cancellation terms, attrition clauses, and other contract provisions.Coordinate venue sourcing activities while ensuring compliance with company procurement and risk management policies.Build and maintain strong relationships with hotels, venues, and hospitality partners.Manage multiple sourcing requests simultaneously while meeting tight deadlines.Prepare bid comparisons, supplier recommendations, and financial analyses to support decision-making.Collaborate with internal business partners, meeting planners, procurement, legal, and suppliers throughout the sourcing process.Perform administrative responsibilities including uploading contracts and documentation into systems such as DocuSign and Ariba.Maintain accurate sourcing records and documentation.Deliver exceptional customer service through proactive communication and stakeholder management.Identify opportunities to improve sourcing processes and operational efficiency.Leverage AI tools where appropriate to improve productivity and workflow efficiency. 60% Venue sourcing, supplier negotiations, and event support.40% Administrative tasks including documentation, contract processing, and system updates.Required Qualifications3+ years of professional experience in:Corporate Meeting & Event PlanningVenue SourcingSupplier ContractingHotel SalesCateringConvention ServicesHospitality IndustryHands-on experience using Cvent and Cvent Supplier Network (CSN) for venue sourcing and RFP management.Experience reviewing and negotiating hotel, meeting, conference, and event supplier agreements.Strong understanding of hotel contracts, rates, concessions, cancellation policies, attrition clauses, and meeting terms.Experience managing multiple sourcing or contracting projects simultaneously.Strong organizational, analytical, prioritization, and problem-solving skills.Excellent written and verbal communication skills.Ability to build relationships with internal stakeholders and external suppliers.Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).