Corporate Event Planner

Job Description
Job DescriptionDescription:

SPOON Events, a Catalyst MXE company, is looking for a Corporate Event Planner to manage and deliver corporate and client-facing events from concept through execution. This role manages event logistics, vendor relationships, budgets, and timelines while delivering high-quality experiences that align with organizational goals.

This position requires a balance of independent work and collaboration with internal teams and clients. The ideal candidate is highly organized and proactive in identifying priorities. Project management experience and a strong ability to anticipate needs and take initiative are key to success in this role.

Position/Title: Corporate Event Planner

Job Type: Full-Time

Work Location: Rochester, NY

Compensation: $60,000 - $65,000 annually

Benefits: Full suite of benefits, including 401(k), Health, Dental, Vision, & PTO

Travel: Up to 10%

Essential Responsibilities:

Partner with clients and internal stakeholders to understand event objectives, scope, and requirements.
Plan and manage events from initial concept through post-event evaluation.
Develop and manage event timelines, budgets, and logistics including venue selection, catering, décor, transportation, AV, marketing materials, and staffing.
Serve as the primary point of contact for vendors, venues, and event participants throughout the planning process.
Lead pre-event meetings and coordinate all operational details to ensure successful execution.
Manage vendor contracts, purchase orders, and invoices.
Oversee client and guest experience before, during, and after events.
Ensure events meet legal, safety, and regulatory requirements, including permits and insurance needs.
Identify tasks and priorities independently while maintaining alignment with overall event goals and deadlines.
Travel to event sites as required (approximately 10%).
Troubleshoot and resolve issues quickly and professionally during event execution.

Requirements:

Required Qualifications:

2+ years of experience in event planning, hospitality, customer service, or a related field.

Strong client-facing communication and relationship management skills.

Proven ability to manage multiple projects and meet deadlines.

Excellent organizational skills and attention to detail.

Ability to work independently while also collaborating effectively with a team.

Proficiency with Microsoft Office Suite.

Willingness to travel up to 10% and work flexible hours, including occasional evenings or weekends.

Preferred Qualifications:

Bachelor’s degree in Hospitality, Event Planning, or a related field.

Project management experience.

Experience managing vendor contracts and budgets.