Dean's Office Events Manager

The University of Michigan Medical School Dean's Office is seeking an experienced, highly organized, and service-oriented Events Manager to provide comprehensive planning, coordination, and execution of high-visibility events sponsored by or closely associated with the Dean's Office. Reporting to the Manager of the Executive Search and Project Team in Medical School Administration, this position will manage a portfolio of events including lectures, awards programs, symposia, faculty and staff engagement events, candidate visits and presentations, recognition events, and other special initiatives. Event Strategy and PlanningDevelop and maintain an annual calendar of Dean's Office events, programs, and special initiatives.Partner with Dean's Office leadership and Medical School Administration colleagues to define event goals, audiences, timelines, formats, and success measures.Coordinate event planning timelines, task lists, run-of-show documents, production schedules, and related planning tools.Recommend event formats, venues, vendors, engagement strategies, and logistical approaches based on event goals and audience needs.Proactively identify opportunities to improve event quality, consistency, efficiency, and stakeholder experience.Logistics and Event ExecutionManage event logistics including venue selection, room reservations, catering, audio-visual needs, parking, signage, registration, seating, name tags, printed materials, and day-of coordination.Serve as the primary point of contact for internal service providers and external vendors.Staff events as needed and oversee on-site execution to ensure a smooth, professional experience for attendees, speakers, honorees, and senior leaders.Develop run-of-show documents and briefing materials for speakers, presenters, Dean's Office leadership, and other key participants.Coordinate contingency plans for weather, technology issues, speaker changes, attendance shifts, or other event-related needs.Travel Arrangements: Coordinate complex travel itineraries, including flights, accommodations, ground transportation, and related logistics, ensuring seamless and efficient travel experiences.Budget and Vendor ManagementDevelop, monitor, and track event budgets in partnership with Medical School Administration and finance colleagues.Process or coordinate purchasing, contracts, invoices, reimbursements, and related financial transactions.Maintain preferred vendor lists, historical cost data, and recurring event budget information.Identify opportunities for cost savings and efficiencies across recurring events.Ensure compliance with university and Michigan Medicine procurement, finance, and vendor management policies.Stakeholder CoordinationCollaborate with partners across communications, marketing, development, faculty affairs, administrative units, department representatives, facilities, IT, audiovisual teams, and other stakeholders.Coordinate with speakers, award recipients, faculty leaders, staff honorees, external guests, donors, alumni, and institutional leaders as appropriate.Ensure the Dean and other senior leaders receive appropriate event support, briefing materials, schedules, and logistical details.Provide responsive, professional customer service to internal and external partners.Communications, Registration, and Participant SupportPartner with communications and marketing colleagues on invitations, promotional timelines, event webpages, programs, remarks, slides, signage, and follow-up messages.Manage or coordinate RSVP and registration processes.Track attendance and engagement data and prepare participant reports as needed.Support post-event surveys, stakeholder feedback collection, and other evaluation activities.Ensure event communications are timely, accurate, accessible, and aligned with Dean's Office standards.Process Improvement and EvaluationEstablish templates, checklists, timelines, planning calendars, and standard operating procedures for recurring Dean?s Office events.Conduct post-event debriefs and document lessons learnTrack metrics such as attendance, budget performance, stakeholder satisfaction, audience reach, accessibility practices, and participant feedback.Recommend improvements to strengthen future event planning, execution, and impact.Promote consistency, accessibility, inclusion, and continuous improvement across the Dean's Office event portfolio. Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.