Director of Event Planning

Aspire Tour is the largest business tour in the country, offering insight from industry-leading speakers, business strategy and development, tax-free retirement education, and non-profit charitable giving. Our mission goes beyond traditional business success; we are dedicated to enabling our customers to “Create, Keep, and Protect” their wealth. Aspire is looking for an energetic and detail-oriented Director of Event Planning who is responsible for overseeing venue contracting and event planning processes to ensure the seamless execution of live events. Key Responsibilities: • Manage venue options and negotiate terms that align with event needs and budgets • Act as the main point of contact, internally and externally, for all venue-related inquiries • Develop and manage event planning and execution (F&B menus, staffing, and amenities) • Direct event staffing plans, ensuring efficient workflow and excellent event execution • Ensure timely submission of contracts, deposits, and other necessary documentation • Work closely with internal teams, including production, logistics, and marketing, to ensure venue requirements and specifications are communicated and disseminated • Plan event schedules for internal and external teams to ensure seamless operations • Attend site visits and venue walkthroughs to confirm suitability and address any concerns • Foster a collaborative and positive team environment, promoting creativity and innovation Qualifications: • 3+ years of experience in live event planning, years in a leadership role preferred • Proven success in managing large-scale events, from planning to execution • Confident and assertive leadership abilities with experience managing diverse teams • Strong negotiation skills and familiarity with venue contracts and terms • Excellent organizational skills with the ability to manage multiple projects and deadlines • Understanding of event production elements, including AV, lighting, staging, and rigging • Exceptional written and verbal communication skills • Knowledge of local and national venue options is a plus