Event and Operations Coordinator

Event and Operations Coordinator Responsibilities: • Coordinate all event marketing • * Oversee and execute a marketing plan for each event that includes social media, e-marketing and print. • EO Coordinator will work with both the Event Director and Graphic Designer to ensure marketing plan stays on track • Build out online event registration pages • * Create & update event registration pages using the company system • EO Coordinator will work directly with the Event Director on this • Oversee program logistics: Sponsors, speakers, and honorees • * Assist ED in regular communication with honorees • Assist in coordinating honoree programing • Assist in coordinating speaker logistics – when needed • Coordinate registering honorees, speakers and sponsors for programs in a timely and accurate manner • Event Execution • * Brainstorm with ED on overall event execution for each event • Attend venue planning meetings • Manage event registration • Assist in all aspects of event prep – name badges, event signage, event décor, sponsor material, awards, etc. • Assist with event load in and load out • Primary assistant for event setup • Participate in the long-term planning of events with Events Director • * Assist in the strategic planning of Philadelphia Business Journal Events, including new events and improving existing events • Assist in the overall design and theme implementation of events • Office work • * Maintain shared filing of all event trackers, communications, and planning documents with Event Director Office Administration • Newsroom and newspaper production • * Production report generation and facilitation • Coordination with newspaper printer as required • Corporate accounting and sales • Act as liaison and assist the corporate accounting team • Assist with local cash management where required • Assist with Salesforce account administration where required • Assist with accounts receivables, collections reporting and collections • Assist with invoice administration, reconciliation and support • Corporate accounting and sales • Manage all general office needs including equipment service agreements, repairs and maintenance. The Event and Operations Coordinator should be prepared to assist with any other task requested by the Events Director or Publisher.