Event Assistant

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. The Administrative Assistant B position provides administrative support and organization for the Department of Programs and Special Events, working with a team that plans over 200 events per year. Alumni Weekend/Homecoming Tasks • Reserve venues throughout campus • Prepare event boxes • Coordinate lights display with PECO Building and Cira Center • Prepare the Staff & Vendor contact sheets • Assist onsite with certain events (Parade, Picnic, Alumni Award of Merit Gala) • Assist with rain plan preparation, including ordering supplies • Ensure that all general supplies are ordered and in stock • Provide on-call support throughout the weekend • Organize the setup of our staff and supply rooms • Manage Golf Carts (contract, train w/public safety, manage drivers) • Maintain the shared supply list for Homecoming and Alumni Weekend • Plan Sweeten Hospitality, Tours, Penn Fair, Arts Fair, and other events as needed Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.