Event Assistant / Office Manager

Job Description and Requirements: The Event Assistant/Office Manager is to be someone enthusiastic, proactive and organized who wants to come in and support the CEO, event managers and manage the office. You will be involved in all areas of managing the office including but not limited to: Event Planning, Venue Sourcing, Event Admin, Billing, HR, Operations, IT, Personal Assistant Tasks, Social Media and Executive Calendar Management. You must be willing to assist on a wide range of tasks and responsibilities, always with a positive attitude. • Assist Event Managers with venue searches, site visits, compiling venue information and pricing • Research new venues and gather all information for the team, including capacities, food & beverage offerings, and commission • Assist with all event duties and tasks for our clients for their events • Answer incoming calls and emails about events and gathering detailed information • Working day or night of at events (including occasional weekends), assisting event managers at the venues • Many more projects to work on as needed for upcoming events • Serve as the point person for maintenance, mailing, shopping, supplies, phone system, equipment, bills, and office errands • Maintain office policies as well as assist in any HR related tasks as necessary • Administrative tasks related to bank deposits, payroll documents, receivable and payables (Includes editing and re-issuing invoices through QuickBooks) • Manage and update internal customer retention and sales management system (contacts and master event calendar) • Provide general support to the Save the Date® team (paperwork, IT, supplies etc.)