Event & Catering Coordinator

Heritage Restaurant Group

Event & Catering Coordinator

Department: Events & Catering

Job Summary

Glorious Affairs is seeking an Event & Catering Coordinator to serve as the primary point of contact for clients booking catering and private events. This role manages the full event lifecycle, from initial inquiry through planning, execution, and post-event follow-up, working closely with the Executive Chef and service staff to deliver a seamless client experience. One position is open.

Key Responsibilities

Respond to catering and event inquiries, and guide prospective clients through menu options, pricing, and logisticsPrepare and manage event proposals, contracts, invoices, and deposit schedulesCoordinate event details with clients, including guest counts, timelines, floor plans, rentals, and special requestsSchedule and lead client tastings in partnership with the Executive ChefServe as the on-site event lead, overseeing setup, service flow, and breakdown for catered eventsCommunicate event specifications clearly to kitchen and service staff to ensure flawless executionMaintain the events calendar and prevent scheduling conflicts across bookingsManage vendor relationships, including rentals, florists, AV, and transportation, as needed for eventsCollect client feedback post-event and identify opportunities to improve service and repeat businessQualifications

2+ years of experience in event planning, catering sales, or hospitality coordinationExcellent organizational skills with the ability to manage multiple events simultaneouslyStrong written and verbal communication skills, with a polished, client-facing mannerProficiency with scheduling, invoicing, and basic office softwareAbility to work a flexible schedule, including evenings and weekends, based on the event calendarValid driver's license preferred for occasional off-site event supervisionPhysical Requirements

Ability to stand and walk for extended periods during on-site event supervisionAbility to lift and carry up to 25 lbsAbility to travel locally between the restaurant and event venuesJoin us as an Event & Catering Coordinator if you’re passionate about creating extraordinary experiences through meticulous planning and vibrant teamwork! Your energy will inspire memorable moments that delight clients while advancing your career in the thriving world of hospitality and events management.

Pay: $28.00 - $35.00 per hour

Expected hours: 30.0 – 40.0 per week

Work Location: In person