Event Coordination Associate

Job Summary

Center Stage Productions is seeking a dependable, organized, and service-oriented Event Coordination Associate to support event planning, preparation, and day-of-event operations. This role assists with coordinating event details, preparing venues and materials, communicating with clients and vendors, supporting guests, and helping ensure events run smoothly and professionally.

Responsibilities

Assist with planning and coordinating event schedules, timelines, and operational details.Support event coordinators with pre-event preparation and day-of-event activities.Help prepare event venues, meeting spaces, stages, seating areas, signage, and displays.Organize event supplies, materials, equipment, and promotional items.Assist with setting up tables, chairs, decorations, registration areas, and guest spaces.Welcome guests and provide friendly, professional assistance throughout events.Assist with registration, check-in, seating, directions, and general guest support.Communicate event schedules, updates, and special instructions to team members as needed.Coordinate with vendors, caterers, venue staff, performers, and other event partners as directed.Help monitor event timelines and communicate schedule changes or operational concerns.Assist with food and beverage service when assigned.Maintain clean, organized, and presentable event areas throughout each event.Restock event supplies, guest materials, refreshments, and service items as needed.Help resolve routine guest or event-related questions and direct complex concerns to supervisors.Assist with event breakdown, cleanup, packing, and proper storage of equipment and materials.Handle event equipment, supplies, and customer property carefully and responsibly.Follow event procedures, venue policies, safety guidelines, and company standards.Support smooth communication between clients, vendors, guests, and event team members.Assist with documenting event details, supplies, schedules, and completed tasks.Perform other event coordination and support duties as assigned.Qualifications

Previous event planning, hospitality, catering, venue, customer service, or administrative experience is preferred but not required.Friendly, professional, and service-oriented attitude.Strong communication and interpersonal skills.Good organizational and time-management skills.Strong attention to detail and ability to manage multiple tasks.Ability to follow schedules, instructions, and event procedures.Comfortable working in busy and changing event environments.Ability to work effectively as part of a team.Reliable, punctual, and responsible work habits.Professional and courteous when interacting with clients, guests, vendors, and coworkers.Comfortable performing light physical tasks such as standing, walking, lifting, and moving event materials.Flexible and willing to work evenings, weekends, or varying event schedules when required.Benefits

Full-Time / Part-Time opportunities.Competitive compensation.On-the-job event coordination and hospitality training.Supportive and team-oriented work environment.Opportunities to develop event planning and customer service skills.Opportunities for professional growth and advancement.Hands-on experience in event coordination and event operations.About Center Stage Productions

Center Stage Productions provides an event-focused work environment centered on professional coordination, organized event operations, guest service, and successful event experiences. The team works collaboratively to support event preparation, execution, and post-event activities.

Pay: $17.00 - $22.00 per hour

Expected hours: 42.0 per week

Benefits:

Dental insuranceEmployee assistance programFlexible scheduleParental leaveRelocation assistanceRetirement planTuition reimbursementWork Location: In person