Event Coordination Specialist

Join a Leading Company in Hospitality!

Are you passionate about creating unforgettable experiences? Join Invited, a dynamic company in the hospitality and service industry that has been building relationships since 1957! As the largest owner and operator of private clubs nationwide, we offer various first-class amenities to our members and guests.

About the Role

The Event Coordination Specialist plays a vital role in enhancing event sales at our club, ensuring that every detail is meticulously managed for a seamless execution. Working alongside the Event Sales Manager, you will assist in all stages of event planning, from initial inquiry to delightful conclusion.

Your Key Responsibilities Include:
• Assisting in the coordination and execution of event sales, handling logistics and client communication with finesse.
• Serving as the primary point of contact for clients throughout the event planning process, adeptly documenting and communicating their needs.
• Supporting the creation and distribution of event proposals, contracts, and plans, while ensuring accuracy and detail.
• Maintaining the client database and assisting in the development of prospect inventories.
• Organizing and filing event-related documents, including contracts and payment records.
• Tracking basic financials, collaborating with the accounting team for deposits and payments.
• Managing event supplies and maintaining effective vendor coordination.
• Collaborating with kitchen and service teams to ensure successful event execution.
• Participating in regular sales and event meetings, sharing updates on event status and client interactions.
• Providing general administrative support to the Event Sales Manager and Director as needed.

Your Qualifications
• Required: High school diploma or equivalent, plus at least one year of experience in a customer-facing or sales support role within the hospitality or events industry.
• Preferred: College coursework in hospitality, marketing, or a related field is a plus.
• Basic understanding of marketing and prospecting strategies, along with Microsoft Office and event management software.
• Exceptional organizational and communication skills are essential for success in this role.

Join Our Team!

At Invited, we pride ourselves on our commitment to our employees and offer a comprehensive benefits package, including medical, dental, and vision coverage, life insurance, short-term and long-term disability, a 401(k) plan, and generous paid time off. We're excited to welcome motivated individuals who thrive in a team-oriented environment.

Physical Requirements:
• Must be able to perform physical activities for extended periods and adapt to varying environments.
• Ability to lift, carry, push, and pull up to 25 lbs. occasionally.

Work Schedule:
• Assigning hours require flexibility to meet event deadlines, including weekends and holidays.

Ready to make an impact? Apply today to be part of our exceptional team at Invited!