Event Coordination Specialist

Introduction:

Join a leading national consulting firm dedicated to providing compassionate, full-spectrum emergency management services across planning, preparedness, response, recovery, and mitigation. We serve both public and private sectors, ensuring effective support before, during, and after catastrophic events.

Our mission revolves around delivering timely, budget-aligned, and target-focused consulting services to local, state, federal, and industry clients engaged in disaster response and recovery, adapting to evolving threats and hazards.

This role aligns with ACDC's Corporate Values Platform in all endeavors.

Position Overview:

Job Title: Event Coordination Specialist

Full/Part Time: Full Time

Exempt/Non-Exempt: Non-Exempt

Temporary/Seasonal/Regular: Regular

Compensation: $24-30/hour

Travel/Location: Some travel to conferences and/or meetings required

Benefits Overview:

Comprehensive Medical, Vision, and Dental Insurance

Short-Term Disability/Voluntary Long-Term Disability

401(k) with Company Match

Paid-Time Off (PTO) including Annual Leave and Sick Leave

Paid Parental Leave

Opportunities for Training and Professional Development

Wellness Benefits/Allowance

Corporate-issued Computer

Paid Time Off for Volunteering

Cell Phone Allowance

Role Purpose:

This pivotal position involves planning and executing our conference participation, tracking and researching up to 100 events annually, facilitating speaking engagements nationwide, and managing logistics for swag and exhibit booths to ensure seamless operation of conferences and company events.

Key Responsibilities:

Conference Planning & Logistics: Coordinate the company’s participation in various conferences and events, managing timelines, registration deadlines, and shipping logistics.

Program Tracking & Organization: Maintain tracking tools, budgets, and documentation to ensure accessibility across teams, while monitoring event metrics.

Cross-Team Coordination: Act as a liaison among Marketing, Operations, and leadership, ensuring smooth communication regarding speaker submissions and event expectations.

Research & Opportunity Support: Identify high-value conferences and maintain awareness of industry trends to align opportunities with our strategic growth.

Additional Support: Assist the Marketing & Communications teams with various initiatives as needed.

Qualifications:

Knowledge in emergency management, public health, and event planning processes.

Strong project management skills and the ability to handle multiple events simultaneously.

Excellent communication abilities and a knack for analytical reasoning.

Experience in tracking tools and budget management related to events.

Required Education/Experience:

Bachelor’s degree in Event Management, Marketing, Communications, Business Administration, or a related field, or equivalent experience.

2+ years in event coordination or related fields.

This role expects commitment and professionalism, with the potential for weekend travel and on-site work at client locations. The company also values diversity and is an Equal Opportunity Employer, promoting inclusivity in the workplace.