Event Coordination Specialist. Lansing Move Collective

Position: Event Coordination Specialist. You'll work closely with senior Event and Attendee Managers, learning about key business drivers and gaining insight into company processes and stakeholder engagement. This position requires strong prioritization skills and a commitment to contributing to team objectives, with regular travel (approximately 50%).About the RoleThe Event Coordination Specialist will assist primarily with executing company-hosted internal events and external client-focused gatherings, while also offering support for trade shows when needed. This role emphasizes operational and logistical coordination to ensure events are delivered effectively and meet company standards. Your attention to detail will help maintain operational accuracy and a consistent attendee experience across our events portfolio.ResponsibilitiesCollaborate with senior Event Managers to plan and execute internal and external events; provide additional support for trade shows as needed.Lead the planning of smaller Tier 3 events, overseeing logistics from initial planning through on-site execution.Research and source event venues, vendors, and gifts; prepare summaries and presentation materials for internal review.Coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking following internal policies and timelines.Support event registration setup, attendee communication, and on-site registration utilizing event management platforms.Review and ensure accuracy of attendee manifests, registration data, and hotel rooming lists.Oversee event logistics such as transportation, shipping, setup, tear-down, and on-site operations; travel to events as required.Assist Event Managers and Attendee Managers with various phases of event planning, providing flexible and timely event support.Help track and report on event budgets, identifying any discrepancies or issues for escalation.Collect and organize feedback post-event and assist with reporting and evaluations.Facilitate communication between internal teams, vendors, and event partners to ensure seamless event execution.Skills & QualificationsExperience: At least 5 years in event planning, event operations, or coordination roles.Event & Registration Tools: Proficient in event management, registration, and budgeting tools, particularly Cvent.Event Operations Support: Familiarity with workflows supporting internal and external events and trade shows, including contracting, payments, vendor coordination, and logistics.Project Coordination: Strong ability to manage multiple tasks, timelines, and priorities simultaneously.Vendor Coordination: Experience collaborating with vendors and internal teams for contracting and payment processes.Attention to Detail: Exceptional accuracy in managing registration data, attendee lists, rooming lists, and financial documentation.Communication: Excellent written and verbal skills, capable of creating internal presentations and providing updates to stakeholders.Budget Awareness: Basic knowledge of event budget tracking and reconciliation.Adaptability: Ability to navigate changing priorities and on-site needs in a dynamic event environment.Certification: CMP (Certified Meeting Professional) certification is preferred but not mandatory.Travel: Must be willing and able to travel approximately 50% of the time.Our Interview PracticesTo ensure a fair and genuine hiring process, we ask that all candidates…

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