Event Coordinator

• Assists in Securing or Confirming all event personnel – event staff, security, EMTs, stagehands, riggers • Oversees event staff travel coordination and communication • Coordinates with venue coordinator, concessionaire/catering manager, security, onsite vendors, 3rd party equipment and service providers • Works with company sponsors, VarsityTV, First Aid Staff Manage Cost of Sales (COS) for corresponding events • Establish the budget per event based on divisional and historical event margins during the off season; work within said budget throughout season. • Creates and/or oversees general schedules, performance orders, confirmation packets • Communicates with coaches regarding event details; conducts/participates in pre-event and onsite coaches' meetings • Submits or works with Event Planner to submit packing lists to planning staff, including event gear, supplies and awards • Submits venue checklist/safety and health procedures/policies forms • Close out of event: admissions reporting, payroll/contract labor, event summary, staff survey reminder • Reviewing invoices by event to ensure proper coding • Communicate frequently with other Regional Varsity All Star Event Coordinators • Post event review - make recommendations to DOE for improved processes and efficiencies • Authority to make financial decisions that directly impact safety while continuing to be fiscally responsible. is required. It takes a team to make a real impact, and through our two divisions – BSN SPORTS and Varsity Spirit – and our network of 6,000+ employees and independent representatives, we are proud to partner with a wide range of educational institutions and club and professional sports to transform the student journey in SPORT and SPIRIT.