Event Coordinator

UCLA Conference and Catering Management (CCM) works with a variety of vendors and support resources to make sure every aspect of an event is a success. Position Summary The Conference & Catering Event Coordinator (CCEC) works in a service and sales capacity, supporting the revenue and service goals of UCLA Conferences and Catering. Qualifications • 2-5 years Professional hospitality experience in hotel sales, convention services, or the collegiate conference and events industry (Required) • Ability to sell and service conference, event and meeting agreements (Required) • Working knowledge of catering and conferencing business, including menu planning, current trends in food and entertaining, basic room setups and capacities, and audio/visual equipment (Required) • Experience maintaining a high standard of productivity despite frequent interruptions. Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines (Required) • Highly developed interpersonal communication skills including political acumen and social perceptiveness (Required) • Ability to use independent, rational judgment, take initiative, and follow through on assignments with minimal direction (Required) • Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required) • Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities (Required) • Skill in writing grammatically correct business English, such as conference proposals, memos, and other routine correspondence (Required) • Accounting and math skills sufficient to to prepare cost estimates, proposals, and billing explanations (Required) • Demonstrated skill in working as part of a team, collaborating with colleagues, and maintaining cooperative working relationships (Required) • Sufficient knowledge of University accounting forms and procedures to accomplish standard departmental accounting transactions (Preferred) • Working knowledge of the policies and procedures of Housing & Hospitality operational units, such as the Food & Beverage department (Preferred) Special Conditions for Employment • Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.