Event Coordinator

Responsibilities as Event Coordinator: • Establishing and maintaining relationships with speakers, support staff, and vendors • Planning, with input from involved departments, a variety of event details and aspects, including room layout, seating, decor, guests, sign-ups, guest relations, and ticket sales • Addressing potential problems that may arise and which could impact the integrity of an event, ensuring such things as budgets, conflicting event dates, and target audiences are all considered and managed • Maintaining a working knowledge of the complex needs of a wide variety of events • Developing a complete understanding of the requirements for every event • Researching vendors and making selections based on their creativity, quality, and cost • Helping develop content for event materials by working with the Communications/Marketing Manager • Scheduling personnel as needed across all functions of an event (registration, set-up, catering, audio/visual, etc.) • Will work with seminary staff from other departments to help implement their vision of a successful event • Handling day-to-day administration of events and programs, including order placements, vendor monitoring, travel planning, attendee participation, registration counts, RSVP tracking, and issues resolution • Addressing administrative tasks for the Vice President of Operations • Other related duties as assigned Vendors and venue relationships must be established, and an entire staff must be managed for an event to function correctly. Experience: • Experience in event planning or event coordination with a proven track record of creative, successful events • Experience working with colleagues in graphic design, sales, marketing, and communications • Excellent organizational, communication, negotiating, and multitasking skills • Ability to remain calm under pressure and maintain a customer-service mindset • High personal integrity – evidence of a commitment to Jesus Christ and a life consistent with biblical standards; agreement with the governing values of the Seminary and theologically compatible with the Seminary's statement of faith • Ability to handle confidential and sensitive matters • Supports the vision and purpose of Phoenix Seminary with a high degree of institutional loyalty • Proficient using the Microsoft Office Suite (Word, PowerPoint, and Excel); will be expected to learn otherprograms used, such as Monday.com • Experience in managing budgets and tracking expenses • Strong organizational and problem-solving skills and a detail-oriented personality Work Schedule: • Must be able to work varied hours with a regular schedule of Monday – Friday