Event Coordinator

About Core X Plug: Job Description: The Event Coordinator at CORE X PLUG is responsible for planning, organizing, and executing company events, including conferences, workshops, and special functions. Responsibilities include: • Plan and coordinate all aspects of company events, including venue selection, logistics, budgeting, and scheduling • Develop event concepts and themes that align with company goals and branding • Collaborate with internal departments and external vendors to ensure event success • Create and manage event timelines, task lists, and budgets to ensure all events are executed on time and within budget • Handle vendor negotiations, including securing contracts for catering, AV equipment, transportation, and venues • Oversee event setup, registration, and tear-down, ensuring smooth operations on event day • Coordinate travel arrangements for event participants, including speakers, VIP guests, and company staff • Monitor event registration and attendance, ensuring all participant needs are met • Provide on-site event support, troubleshooting issues as they arise and ensuring high levels of customer service • Prepare post-event reports, analyzing feedback, budget performance, and areas for improvement • Promote events through social media, email campaigns, and other communication channels • Ensure compliance with legal, insurance, health, and safety regulations Qualifications: • Bachelor’s degree in Event Management, Hospitality, or related field preferred • Previous experience in event planning or coordination is highly desirable • Strong project management skills, with the ability to handle multiple events simultaneously • Excellent verbal and written communication skills • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software • Strong organizational skills and attention to detail • Ability to work under pressure and manage tight deadlines • Flexibility to work evenings, weekends, or extended hours during events • Problem-solving abilities with a proactive approach to handling challenges