Event Coordinator

SUMMARY OF JOB: Howard Hanna Real Estate Services is looking for an energetic, highly organized and creative Event Coordinator. Reporting to the Director of Corporate Events, the coordinator will be responsible for assisting with the planning and execution of all company physical and virtual events, as well as gift giving. • Work with company executives to evaluate appropriate qualifications for various events throughout the year • Work with sales managers in every region to create and manage detailed event and trip qualifier files • Work with graphic designers to create and distribute event invitations, emails, and other promotional materials needed for each event or incentive trip • Maintain event response folders and update event manager on attendance counts • Contribute to creative problem-solving meetings • Do research including venue searches, price comparisons, and gift options to determine the appropriate needs for each event or project • Develop and organize address lists for mass marketing/event material mailings • Maintain and update office databases as needed • Manage the company merchandise store with duties including but not limited to purchase orders, invoices, internal office orders, and company communication regarding sales and new items • Participate in Corporate Office Children’s Free Care Fund Campaign efforts • Prepare, package and distribute gifts and prizes for events and contests • Manage gift database for the recipients and home addresses • Act as suite administrator for professional sports stadium luxury suites. • 2-5 years of relevant experience in event planning required. • Candidate must have reliable personal transportation and be able to drive to events as needed.