Event Coordinator

Event Coordinator (Full-Time)

* Decision Tactical – Sanford, FL

* Full-Time | Includes Some Nights & Weekends

About Us

Decision Tactical is not your typical venue—we are an immersive, high-energy experience combining tactical training, entertainment, and hospitality. From corporate team-building events to private parties and group experiences, we deliver unforgettable, hands-on events that blend adrenaline, education, and fun.

We’re looking for a driven, organized, and people-focused Event Coordinator to help us grow our group business and deliver exceptional experiences from first inquiry to final execution.

Position Overview

This role is a blend of sales, coordination, and execution. You will be the main point of contact for clients—guiding them through the booking process, helping them choose the right experience, closing the sale, and ensuring their event runs seamlessly.

If you love fast-paced environments, thrive on organization, and enjoy both selling and creating memorable experiences, this role is for you.

Key Responsibilities

Client Communication & Sales

Respond to inbound inquiries (phone, email, online) in a timely and professional mannerConsult with clients to recommend the best event packages and experiencesBuild proposals, close bookings, and process paymentsFollow up with leads to drive conversions and maximize bookingsEvent Coordination

Plan and organize all details of booked eventsMaintain accurate event schedules, notes, and client preferencesEnsure all waivers, payments, and requirements are completed prior to eventEvent Execution

Oversee events onsite to ensure a smooth and high-quality guest experienceAct as the main point of contact for clients during their visitTroubleshoot issues quickly and professionallyOversee events offsite to ensure tabling events represent the company wellTeam Collaboration

Coordinate closely with the armory (range) team and restaurant/bar teamCommunicate event timelines, group needs, and special requestsEnsure all departments are aligned for flawless executionAdministrative & Operational Support

Maintain CRM/event tracking systemsAssist with reporting, scheduling, and process improvementsSupport marketing initiatives related to group events when neededWhat We’re Looking For

2+ years experience in event coordination, hospitality, or salesStrong communication and interpersonal skillsComfortable with sales and closing dealsHighly organized with strong attention to detailAbility to multitask in a fast-paced environmentTeam player with a positive, solutions-focused attitudeComfortable working nights and weekends (required)What Sets You Apart

Experience in event sales or group bookingsBackground in hospitality, entertainment, or experiential venuesAbility to stay calm under pressure and think on your feetEnergetic personality that enhances the guest experienceHungry for growth and a long term positionWhy Join Decision Tactical

Unique, exciting work environment—no two events are the sameOpportunity to be part of a growing, innovative conceptFast-paced team that values energy, accountability, and executionAbility to directly impact guest experience and company growthCompensation

Competitive annual salary (based on experience)Commission structureSchedule

Full-timeMust be available for evenings, weekends, and some holidaysJob Overview
We are seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a diverse range of events. In this role, you will be the driving force behind creating memorable experiences by coordinating logistics, managing vendor relationships, and ensuring every detail aligns with the event’s vision. Your enthusiasm and organizational prowess will inspire teams and delight guests, making each event a standout success. This paid position offers an exciting opportunity to showcase your hospitality expertise and elevate event experiences to new heights.

Duties

Collaborate with clients and stakeholders to understand event objectives, themes, and requirementsDevelop comprehensive event plans, including timelines, budgets, and resource allocationNegotiate contractsCoordinate all logistical aspects including venue setup, catering arrangements, audiovisual needs, and guest accommodationsOversee event marketing efforts to promote attendance and engagement through various channelsManage onsite event operations to ensure smooth execution, including guest services and troubleshooting issues as they ariseUpsell additional services or packages to enhance event offerings and maximize revenue opportunitiesManage offsite event operations, including staffing, necessary supplies, etc.Maintain detailed records of contracts, budgets, and vendor contacts for future referenceSkills

Exceptional negotiation skills to secure favorable terms with customers, vendors and partnersStrong marketing acumen to effectively promote events and increase attendanceProven ability in upselling services or products to enhance client satisfaction and revenueExpertise in event marketing strategies and event planning processes from inception to completionExcellent customer service skills to create welcoming environments for guests and clientsSuperior time management abilities to handle multiple projects simultaneously under tight deadlinesExtensive experience in events management, including banquet setups, catering coordination, and hospitality servicesBudgeting proficiency to develop accurate financial plans and control costs effectivelyClear communication skills for liaising with clients, vendors, team members, and guestsOutstanding organizational skills to manage detailed schedules, contracts, and logistics efficientlyPrior banquet or restaurant experience preferred for understanding food service operationsFamiliarity with contracts, catering arrangements, hotel or venue operations, and fundraising activitiesGuest services expertise within hospitality environments ensures exceptional guest experiencesJoin us as an Event Coordinator if you’re passionate about creating extraordinary moments! Bring your energy, creativity, and meticulous organization to craft events that leave lasting impressions. This is your chance to thrive in a vibrant environment where your skills make a real impact!

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

Dental insuranceEmployee discountHealth insurancePaid time offVision insuranceExperience:

Hospitality: 1 year (Required)Work Location: In person