Event Coordinator

Position Summary: The Event Coordinator turns plans into seamless, joy-filled experiences. They handle client communication, logistics, sales, and execution with care, ensuring each event runs smoothly and captures the WonderLove spark. From setup to sendoff, they make every moment feel effortless.

Responsibilities:

Coordinate events from planning to execution.
Communicate with clients and internal teams.
Track performance and maintain scheduling.

Daily Tasks:

Respond to inquiries with urgency, actively drive sales, secure bookings, and coordinate logistics.
Conduct venue walkthroughs and position the space to convert leads into booked events.
Collaborate with bar, kitchen, marketing, AV, and operations teams to maximize revenue opportunities per event.
Close out sales, upsell where appropriate, and finalize invoicing.

Weekly Tasks:

Confirm upcoming event details.
Conduct post-event reviews.
Update the event calendar and coordinate marketing.
Attend weekly meetings

Monthly Tasks:

Meet and exceed quarterly KPI goals
Analyze metrics and suggest improvements.
Plan in-house promotional events.
Attend all staff meetings

Evaluate vendors and partnerships.

Qualifications

Proven experience in hospitality or event environments (events, nightlife, hotels, restaurants, or similar), with a strong understanding of how operations support revenue generation.
Demonstrated ability to support the sales process—from inquiry response through booking and execution—while contributing to conversion and client satisfaction.
Comfortable with consultative client interaction, identifying needs and supporting upsell opportunities that enhance both experience and event value.
Strong organizational, attention to detail, and coordination skills, with the ability to manage multiple events, timelines, and logistics simultaneously.
Ability to assist in negotiating and coordinating with vendors, talent, and partners to ensure smooth and cost-effective execution.
Solid understanding of event flow, service standards, and hospitality operations, with the ability to ensure delivery aligns with what was sold.
Collaborative mindset, working closely with the Event Manager and cross-functional teams (bar, kitchen, marketing, AV, operations) to execute successful events.
Strong attention to detail in managing timelines, client notes, and event logistics.
Excellent communication skills, with the ability to build positive relationships with clients, vendors, and internal teams.
Proactive and solutions-oriented, able to anticipate needs, troubleshoot issues, and maintain a high level of professionalism under pressure.
Awareness of revenue-driving opportunities, with the ability to support upsells, enhancements, and repeat bookings.
Experience supporting client retention efforts and contributing to a positive, rebookable guest experience.

Pay: $18.00 - $21.50 per hour

Benefits:

Employee discount
Flexible schedule

Education:

High school or equivalent (Preferred)

License/Certification:

OLCC Service Permit (Preferred)
Food Handler Certification (Preferred)
DPSST Certification (Preferred)
First Aid Certification (Preferred)

Location:

Portland, OR 97214 (Preferred)

Ability to Commute:

Portland, OR 97214 (Preferred)

Work Location: In person