Event Coordinator

Key Responsibilities:

Assist in planning and organizing brand events and pop-up shops in coordination with the Events & Pop-Up Manager.
Coordinate event logistics including venue setup, merchandise transport, equipment delivery, and breakdown after events, ensuring all event materials are accounted for before and after activation.
Communicate with vendors, venues, and service providers to confirm schedules, requirements, and deliverables, and document all confirmed details in the approved company system.
Support the recruitment, scheduling, and coordination of event staff and brand ambassadors, as directed by the Events & Pop-Up Manager.
Prepare event materials such as signage, inventory lists, staff schedules, and checklists, and submit materials to the Events & Pop-Up Manager for review and approval prior to event execution.
Provide on-site support during events to ensure operations run smoothly and issues are resolved quickly.
Monitor inventory levels at events and communicate restocking needs to the Events & Pop-Up Manager, including documenting sell-through trends and inventory gaps for post-event reporting.
Ensure event layouts, displays, and customer areas follow brand guidelines and visual standards.
Assist with tracking event expenses and maintaining budget documentation, by collecting receipts, mileage records, payroll hours, and required documentation and submitting them to the Events & Pop-Up Manager for reconciliation.
Collect customer feedback and operational observations to support post-event evaluations, using approved reporting methods or forms rather than informal communication channels.
Support post-event breakdown, inventory reconciliation, and return of equipment or materials, ensuring counts are verified and discrepancies are reported.
Maintain organized records of event plans, vendor contacts, and execution notes, and store all documentation in the designated company system for future reference.

Qualifications:

Minimum of 1 year of experience in event coordination, retail events, or promotional activations.
Experience assisting with in-person events, pop-ups, or brand activations.
Strong organizational and time management skills.
Ability to work flexible hours, including weekends and evenings as required for events.
Experience coordinating with vendors, staff, or volunteers.
Ability to manage multiple tasks in fast-paced, live event environments.
Familiarity with retail or fashion brand events preferred.

Job Types: Full-time, Contract

Pay: $17.00 per hour

Application Question(s):

Are you wiling to work on a weekend?

Work Location: In person