Event Coordinator

Event Coordinator (Event Planner)

Job Type: W-2 Contract

Contract Duration: 12 Months, Possible Extension

Location: Detroit, MI 48207

Work Setting: Hybrid

4 days onsite / 1 remote based on business needs

Pay Rate: $27.00 - $30.50/hour

**Visa sponsorship is not available, now or in the near future, for this position**

Overview

The Event Coordinator supports the day-to-day operations of a conference and event space, including planning and execution of meetings, conferences, and special events. This is an intermediate-level role performing moderately complex work under general supervision, with no direct reports.

Key Responsibilities

Support daily operations of meetings, conferences, and event activities
Manage incoming inquiries (phone/email) and coordinate event space availability using a scheduling system
Track and respond to inquiries, ensuring timely communication and follow-up
Perform administrative tasks including report coordination, room signage creation, and supply inventory management
Assist senior team members with planning and executing larger or more complex events
Coordinate and test audio/visual (AV) equipment and related systems prior to events
Create and manage event registration tools and monitor attendance reporting
Ensure guest access requirements are communicated to appropriate internal teams
Collect and distribute presentation materials and event-related assets
Verify room setup, AV, and catering arrangements align with event requirements and service standards
Provide onsite support during events to ensure a high-quality client experience
Collaborate with cross-functional teams to resolve logistical issues proactively or in real time
Coordinate accommodations and transportation logistics, including availability, rates, and scheduling timelines

Required Qualifications

Intermediate experience in event planning, conference coordination, or client service
Working knowledge of audio/visual (AV) equipment and event-related technology
Strong organizational and time management skills with the ability to prioritize multiple tasks
Excellent written and verbal communication skills
Strong interpersonal skills and professional presence
Demonstrated problem-solving, critical thinking, and decision-making abilities
Ability to work independently and within a team environment
Ability to work effectively in a fast-paced, deadline-driven setting
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Ability to manage work within defined budget and operational constraints

Education & Experience

Bachelor’s degree in a related field preferred, or equivalent experience/training
Minimum 1+ year of experience in Hospitality, Marketing, Communications, or a related field

Top Skills

Event/conference planning and coordination
Organization and time management
Written and verbal communication

Top Soft Skills

Professionalism and interpersonal communication
Critical thinking and decision-making
Flexibility and ability to manage multiple priorities

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