Event Coordinator

Job Type: W-2 Contract Contract Duration: 12 Months, Possible Extension The Event Coordinator supports the day-to-day operations of a conference and event space, including planning and execution of meetings, conferences, and special events. Support daily operations of meetings, conferences, and event activities Manage incoming inquiries (phone/email) and coordinate event space availability using a scheduling system Track and respond to inquiries, ensuring timely communication and follow-up Perform administrative tasks including report coordination, room signage creation, and supply inventory management Assist senior team members with planning and executing larger or more complex events Coordinate and test audio/visual (AV) equipment and related systems prior to events Create and manage event registration tools and monitor attendance reporting Ensure guest access requirements are communicated to appropriate internal teams Collect and distribute presentation materials and event-related assets Verify room setup, AV, and catering arrangements align with event requirements and service standards Provide onsite support during events to ensure a high-quality client experience Collaborate with cross-functional teams to resolve logistical issues proactively or in real time Coordinate accommodations and transportation logistics, including availability, rates, and scheduling timelines Intermediate experience in event planning, conference coordination, or client service Working knowledge of audio/visual (AV) equipment and event-related technology Strong organizational and time management skills with the ability to prioritize multiple tasks Excellent written and verbal communication skills Strong interpersonal skills and professional presence Demonstrated problem-solving, critical thinking, and decision-making abilities Ability to work independently and within a team environment Ability to work effectively in a fast-paced, deadline-driven setting Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to manage work within defined budget and operational constraints