Event Coordinator

The Events Coordinator is responsible for assisting the Events Manager in generating event revenue from sales through various outreach channels. The position reports to the Events Manager and interfaces with clients, caterers, rental companies, volunteers, staff, and vendors. Create rental contracts for all external events, including corporate and private.Correspond with existing clients to gather event details and update all programs with applicable event details.Create leads and develop long-term relationships in the event planning, production, and promotion communities, and with other relevant companies, organizations, and groups.Provide superior and professional customer service to all potential and existing clients.Thoroughly track payments to ensure that all clients meet the required deadlines.Work with all contracted clients to ensure that timelines are met, Certificates of Insurance are received and reviewed, and all event details are correct before the event.Act as day-of event supervisor as needed at external events, such as weddings, to coordinate with vendors, track and follow pre-determined timelines, coordinate ceremonies, and generally assist clients, including facilitating wedding rehearsals.Ensure that the event space is clean before each rental. The position reports to the Events Manager and interfaces with clients, caterers, rental companies, volunteers, staff, and vendors. Create rental contracts for all external events, including corporate and private.Correspond with existing clients to gather event details and update all programs with applicable event details.Create leads and develop long-term relationships in the event planning, production, and promotion communities, and with other relevant companies, organizations, and groups.Provide superior and professional customer service to all potential and existing clients.Thoroughly track payments to ensure that all clients meet the required deadlines.Work with all contracted clients to ensure that timelines are met, Certificates of Insurance are received and reviewed, and all event details are correct before the event.Act as day-of event supervisor as needed at external events, such as weddings, to coordinate with vendors, track and follow pre-determined timelines, coordinate ceremonies, and generally assist clients, including facilitating wedding rehearsals.Ensure that the event space is clean before each rental.