Event Coordinator

Working/Functional Title Brand and Event Coordinator Position Summary The BRAND AND EVENT COORDINATOR is responsible for planning, organizing, and engaging with a wide range of events, related to conferences, meetings and brand sponsorships. This role requires strong organizational and communication skills, as well as the ability to work effectively under pressure and manage multiple tasks simultaneously. The Brand and Event Coordinator will collaborate with university leadership, students, community partners, vendors, and internal teams to ensure successful event outcomes and engagement.

Key Responsibilities (40%) Coordinate all aspects of event planning, including venue selection, budgeting, logistics, and timeline development. Work closely with clients to understand their requirements and preferences Coordinate event logistics, including transportation, accommodations, audiovisual requirements, and on-site setup. Ensure all necessary equipment and resources are available and properly arranged Conduct research on assigned projects/events for execution and for the development of new projects Oversee event operations on the day of the event, ensuring everything runs smoothly.

Address any issues or emergencies that arise and manage event staff/vendors and volunteers effectively Maintain regular communication with internal teams, businesses, and organizations throughout the planning process Conduct post-event evaluations to assess the success of each event and sponsorship and identify areas for improvement. Collect feedback from clients, attendees, and staff to inform future event planning efforts (20%) Coordinate and manage requests for sponsorships in partnership with academic colleges, clinical operations and other health sciences partners Evaluate compelling sponsorship and event engagement proposals and packages that align with MSU Health Sciences mission and vision Monitor brand presence across the state to ensure alignment with branding guidelin