Event Coordinator

Event Coordinator – Brentwood, TN (Hybrid), Direct Hire

Key Responsibilities:

Coordinate registrations for in-person and virtual events
Serve as the primary contact for attendee inquiries
Manage registration records, payments, and confirmations
Assist with continuing education credits and certificates
Coordinate hotel accommodations and conference logistics
Prepare and ship event materials and sponsor items
Travel to conferences to provide onsite support
Maintain accurate records using Salesforce and Microsoft Office

Qualifications:

Bachelor's degree required
2+ years of event coordination, event planning, project coordination, or related experience preferred
Strong organizational, communication, and customer service skills
Ability to manage multiple projects in a fast-paced environment
Experience with Microsoft Excel, Word, and CRM systems such as Salesforce preferred
Ability to travel throughout the year and lift 30+ pounds

Schedule:

Hybrid schedule
First 6 months: Monday–Thursday in office, Fridays remote
After onboarding: 2 days in office / 3 days remote (based on performance)

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.