Event Coordinator

We are seeking a highly organized, detail-oriented, and proactive Event Coordinator to join our team at an established, nationwide business. Working closely with and reporting to the Event Project Manager, this position will support the planning, coordination, and execution of regional and nationwide events from pre-planning through post-event wrap-up.

The Event Coordinator will play an important role in bringing events to life by supporting event logistics, coordinating materials and communications, maintaining organization across multiple projects, and helping ensure all event details are executed efficiently and professionally. This position is ideal for someone who thrives in a fast-paced environment, enjoys working behind the scenes to create successful experiences, and is eager to contribute to a collaborative team.

The successful candidate will be highly organized, adaptable, and comfortable managing multiple priorities while working under the direction of the Event Project Manager. This role is focused on supporting event execution, maintaining attention to detail, and helping ensure all event components come together seamlessly.

Key Responsibilities

Support the Event Project Manager in the planning, coordination, and execution of regional and nationwide events.
Assist with event logistics, schedules, timelines, and planning documentation.
Coordinate event details and communicate with internal teams, vendors, venues, and other event partners as needed.
Assist with the preparation, organization, ordering, tracking, and shipping of event materials, attendee items, and expo supplies.
Support the coordination of event agendas, speaker details, entertainment, audio-visual needs, and other event components.
Help maintain organized project information, track outstanding items, and communicate updates to the Event Project Manager.
Assist with event setup, onsite coordination, and troubleshooting to support smooth event operations.
Collaborate with cross-functional teams, including marketing, sales, creative, operations, and other stakeholders, to support event goals.
Assist with post-event activities, including material returns, inventory, follow-up, and project wrap-up.
Provide general planning and administrative support to help keep multiple event projects organized, on schedule, and moving forward.

Qualifications

Minimum of 3 years of experience in event coordination, event planning, project coordination, hospitality, or a related field preferred.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced environment.
Strong problem-solving skills and the ability to adapt to changing needs and priorities.
Ability to work collaboratively with internal teams, vendors, and external partners.
Comfortable taking initiative, following through on assigned responsibilities, and communicating progress or potential challenges.
Proficiency with common office and project management tools, including Microsoft Office or similar platforms.
Willingness to travel and provide onsite event support as needed.

Position Expectations

The Event Coordinator is a supporting role within the event team, working under the direction of the Event Project Manager to help coordinate details and execute established event plans. The ideal candidate will take ownership of assigned tasks, maintain strong attention to detail, and contribute to the overall success of each event through dependable follow-through, communication, and organization.

Previous event planning or hospitality experience is valuable; however, we are especially interested in candidates who demonstrate strong organizational abilities, a proactive mindset, and the desire to grow their existing event planning and project coordination skills.

Growth & Leadership Readiness: As part of a lean, collaborative team, the Event Coordinator will gain hands-on exposure to the full event lifecycle and develop the skills needed to take on increasing levels of responsibility. The ideal candidate will demonstrate the initiative, judgment, and adaptability to step in and maintain event continuity when the Event Project Manager is unavailable.

What We Offer:

Competitive wage
Potential bonus plan
Flexible schedule
Opportunity for growth within a supportive and experienced team
Periodic travel for events (not required to travel for ALL events)
Health Insurance is NOT provided

Work Location: In Person

Pay: $52,000.00 - $56,000.00 per year

Benefits:

401(k)
Flexible schedule
Paid time off

Application Question(s):

Do you have a minimum of 3 years experience in an event planning/coordinating position?

Work Location: In person