Event Coordinator

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the internal application process.

Position Title:Event Coordinator

Job Category:University Staff

Employment Type:Regular

Job Profile:Event Coordinator

Job Duties:

The Event Coordinator is responsible for the planning,
coordination, and execution of Winter and Spring Commencement
Ceremonies. In addition, the Event Coordinator provides assistance
with the University Awards Ceremony, Convocation, and other
University-sponsored events throughout the year. Responsibilities
include event planning and logistics, vendor procurement and
coordination, development and management of schedules and
timelines, recruitment and supervision of student employees and
volunteers, coordination of event participants, and providing
onsite event management and support.

The Event Coordinator also manages a portfolio of summer camp and
conference clients and provides support for EAA registration
operations.

Key Job Responsibilities:

Assists with planning and the creation of promotional materials
and resources for events

Greets customers/guests, assists with registration, answers
questions, and refers complex issues to appropriate entities

Monitors and processes event related transactions and event
data and records

Schedules logistics and secures resources for all aspects of
events including space, vendors, and staff; and coordinates details
and resolves operational issues
Designated Event Coordinator for the following campus events:

Commencement - Winter ceremony and Spring 2 ceremonies
University Honors & Awards; Facilitate & gather award
winners information; maintain award inventory
Homecoming; facilitate Titan Tailgate
Campus Special Events as assigned

Designated Event Coordinator for a small portfolio of summer
camps and conferences to include lodging assignments and individual
camp coordinator communication
Event Coordinator to assist in the EAA Airventure Lodging
operations week of EAA-July

Communicates with customers to determine event details and
requirements, evaluates requests, recommends service plans and
pricing, and provides status updates

Department:

Events and Conference Services

Compensation:

$21.00 per hour

Required Qualifications:

Demonstrated excellence in customer service and interpersonal
skills
Proven excellent communication skills, both verbally and in
writing
Demonstrated ability to interact positively with staff and
clientele from a variety of backgrounds, expereinces, and
perspectives
Knowledge of Microsoft Office suite
Demonstrated commitment to fostering a respectful,
professional, and inclusive workplace environment
Bachelor's Degree

Preferred Qualifications:

Experience in special event planning, coordination and
execution

How to Apply:

Applicants must submit the following documents using the online
application:

Resume
Cover Letter

*Please use your application materials to speak to each of the
qualifications for this position as listed above. Be sure to
describe your relevant experience and areas of expertise, using
specific examples from your work and education history. Applicants
must complete all required fields and attach all required documents
prior to submitting the online application.

All final candidates will be asked to provide names, email contact
information, and/or phone numbers for three (3) references, with at
least one being from a manager or supervisor, during the interview
process.  

Note: Once you have attached your materials and submitted your
application, you will not be able to go into the system and change
them.

To Ensure Consideration: Applications received by the end of the
day on 11/09/2026 are ensured full consideration. Applications
received after that date may be given consideration. Application
materials will be evaluated, and the most qualified applicants will
be invited to participate in the next step of the selection
process. Incomplete and/or late application materials may not
receive consideration.

Contact Information:

For questions regarding your application and additional options to
apply, contact Human Resources at [email protected] or
920-424-1166.

Work Authorization

Unless otherwise indicated in the job posting, the University of
Wisconsin Oshkosh does not offer H-1B or other work authorization
visa sponsorship for this position. Candidates must be legally
authorized to work in the United States at the time of hire and
maintain work authorization throughout the employment term. UW
Oshkosh is not an e-verify employer; therefore, STEM extensions are
not options for work authorization.

Legal Notices:

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals
with disabilities who are employees or applicants for employment.
Employment opportunities will not be denied because of the need to
make reasonable accommodations for a qualified individual with a
disability. If you need assistance or accommodation in applying
because of a disability, please contact [email protected] or
920-424-1166. This job announcement and other material on this site
will be made available in alternate formats upon request to an
individual with a disability.

Confidentiality of Applicant Materials

UWO is a State agency and subject to Wisconsin's Open Records Law.
UWO will not, however, reveal the identities of applicants who
request confidentiality in writing except as may be required by
Wisconsin's Open Records law. In certain circumstances, the
identities of "final candidates" and/or the identity of the
appointed applicant must be revealed upon request.

CBC & Reference Check Policy

All candidates for employment are subject to a pre-employment
screening which includes a criminal background check, work
authorization, and verification of education. It will also require
you and your references to answer questions regarding sexual
violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery
Report), which includes statistics about reported crimes and
information about campus security policies, see https://uwosh.edu/police/ , or
call UWO Police Department, at (920) 424-1212 for a paper
copy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, age, pregnancy, disability,
status as a protected veteran, or any other bases protected by
applicable federal or State law and UW System policies. We are
committed to building a workforce that represents a variety of
backgrounds, perspectives, and skills, and encourage all qualified
individuals to apply.