Event Coordinator All Saints Episcopal Church

Reports To: Vickie Burgee
Employment Type: Part Time
Work Location: 106 W. Church St. Frederick MD, 21701
Compensation: $30 per/hr
Schedule: Flexible schedule, including evenings, weekends, and holidays as needed.

The Event Coordinator would be responsible for assisting and coordinating with renters for weddings, funerals and special events.

This individual will work closely with the pastoral team, ministry leaders, staff, volunteers, vendors, and congregation to ensure that all events are organized, welcoming, and professional.

Essential Duties and Responsibilities

Event Coordination

Coordinate event setup, room arrangements, seating, and cleanup.
Ensure events run according to schedule and resolve issues as they arise.
Coordinate event logistics with guests, ministry leaders and church leadership.

Communication and Collaboration

Serve as the primary point of contact for event-related inquiries.
Communicate event details, deadlines, and expectations to staff, volunteers, vendors, and participants.
Attend planning meetings and provide event updates to church leadership.
Collaborate with the communications manager to promote events through announcements, email, social media, and printed materials.

Facility and Equipment Coordination

Coordinate the use of tables, chairs, sound equipment, audiovisual systems, and other event resources.
Ensure spaces are clean, safe, accessible, and ready before each event.
Coordinate with facilities and technical teams regarding equipment needs and building access.

Qualifications and Requirements

High school diploma or equivalent required; additional education and experience in event planning, hospitality, business, or administration is preferred.
Strong organizational, communication, and interpersonal skills.
Ability to manage multiple assignments and meet deadlines.
Proficiency in email, calendars, spreadsheets, word processing, and event registration tools.
Ability to work evenings, weekends, and occasional holidays.
Ability to work collaboratively with diverse individuals and ministry teams.
Strong problem-solving skills and attention to detail.
Commitment to confidentiality, professionalism, and excellent customer service.

Personal and Ministry Expectations

Demonstrate conduct consistent with the church’s established values and policies.
Treat members, visitors, vendors, and volunteers with courtesy, respect, and hospitality.

Physical and Work Environment Requirements
The position may require standing or walking for extended periods, moving between event spaces, and occasionally lifting or carrying event materials within the church’s established safety guidelines. Reasonable accommodations will be considered where applicable.