Event Coordinator at Phoenix Seminary Scottsdale, AZ

Event Coordinator job at Phoenix Seminary. Responsibilities as Event Coordinator: • Establishing and maintaining relationships with speakers, support staff, and vendors • Planning, with input from involved departments, a variety of event details and aspects, including room layout, seating, decor, guests, sign-ups, guest relations, and ticket sales • Addressing potential problems that may arise and which could impact the integrity of an event, ensuring such things as budgets, conflicting event dates, and target audiences are all considered and managed • Maintaining a working knowledge of the complex needs of a wide variety of events • Developing a complete understanding of the requirements for every event • Researching vendors and making selections based on their creativity, quality, and cost • Helping develop content for event materials by working with the Communications/Marketing Manager • Scheduling personnel as needed across all functions of an event (registration, set-up, catering, audio/visual, etc.) Vendors and venue relationships must be established, and an entire staff must be managed for an event to function correctly. Delegating to a team appropriately and making sure everyone has what they need to do their job will require you to have team management and leadership skills. Experience: • Experience in event planning or event coordination with a proven track record of creative, successful events • Experience working with colleagues in graphic design, sales, marketing, and communications • Excellent organizational, communication, negotiating, and multitasking skills • Ability to remain calm under pressure and maintain a customer-service mindset • High personal integrity – evidence of a commitment to Jesus Christ and a life consistent with biblical standards; agreement with the governing values of the Seminary and theologically compatible with the Seminary's statement of faith • Ability to handle confidential and sensitive matters • Supports the vision and purpose of Phoenix Seminary with a high degree of institutional loyalty • Proficient using the Microsoft Office Suite (Word, PowerPoint, and Excel); will be expected to learn otherprograms used, such as Monday.com • Experience in managing budgets and tracking expenses • Strong organizational and problem-solving skills and a detail-oriented personality