Event Coordinator, Business

Event CoordinatorThe Event Coordinator provides leadership and strategic oversight for the planning and execution of academic and institutional events at the Odum School of Ecology. The role requires advanced event management expertise, financial oversight, stakeholder engagement, and the ability to lead complex, high‑visibility initiatives.Minimum Qualifications: Bachelor’s degree in a related field or equivalent and 5 years of professional experience.Preferred Qualifications: (None specified).Position Summary: The Event Coordinator manages a comprehensive portfolio of events—including the Signature Lecture Series and high‑profile school events—while ensuring alignment with the School’s mission and strategic priorities.Key Responsibilities Lead planning and execution of academic and institutional events including distinguished speaker series, workshops, symposia, and social events.Align event strategies with leadership priorities, visibility goals, and external engagement initiatives.Develop and implement long‑term event planning processes and standards.Coordinate across departments and maintain the school‑wide events calendar.Provide guidance on event design, format, and audience engagement.Oversee event logistics, including venues, scheduling, AV, catering, travel, registration, and materials.Ensure consistency, quality, and compliance with institutional standards.Serve as on‑site contact for high‑profile events, managing execution and resolving issues in real time.Establish and maintain standard operating procedures for event planning and execution.Coordinate logistics for the Georgia Water Resource Conference (GWRC) and support RBC initiatives.Develop and manage event budgets, including forecasting, allocation, and reconciliation.Monitor expenditures and ensure compliance with university financial policies and procedures.Review quotes, invoices, and contracts for accuracy and policy compliance.Submit purchases in a timely manner per UGA policies and guidelines to the appropriate business office personnel to ensure on‑time payments.Serve as liaison between faculty, school leadership, external partners, vendors, and university offices.Advise faculty and administrators on event planning strategy and execution.Foster relationships with internal and external partners to support successful event outcomes.Support high‑level visitors, guest speakers, and institutional partners.Develop and implement evaluation methods to assess event effectiveness and participant experience.Analyze feedback and event data to inform planning and improve future programming.Maintain comprehensive records and reporting for event outcomes and performance metrics.Attend meetings and training to improve skills and stay abreast of new and changing policies and procedures.Support additional initiatives and special projects as assigned.Contribute to continuous improvement of event coordination processes.Physical Demands: Lift and/or move up to 25‑30 pounds; walk, stand, stoop, lift, kneel; in‑state travel may be required; set up displays and decorations.The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb).Contact InformationRecruitment Contact: Sarah FisherEmail: sarah.cranston#J-18808-Ljbffr