Event Coordinator, Business

Coordinates and organizes logistics for the following conferences. The months designated are subject to change.Oklahoma Teen Conference (February/March)Child Welfare Conference (February)Child Passenger Safety Technician Update (March)DCCCA Foster Family Conference (April)Leading Causes of Life 5k and Festival (April/May)Kansas Youth Advisory Council Summer Conference (June)Summer Sendoff (August)Kansas Home Visiting Conference (September)Kansas Regional Youth Workshops (September)Recovery Month Celebrations (September)DCCCA United (September)Douglas County Youth Empowerment & Prevention Kickoff (September)Kansas Opioid and Stimulant Conference (December)Kansas Traffic Safety Teen Conference (November)Consults with internal and external partners to determine objectives and outcome requirements for events, such as meetings, conferences, and conventionsManages conference vendor, service provider, and sponsorship relationshipsNegotiates and executes contracts, utilizing Request For Proposal (RFP) processesCoordinates speaker logistics including, but not limited to, research, outreach, and database maintenanceMay assist with developing event topics and choosing featured speakersDesigns and implements efforts to publicize events and promote sponsor shipsDevelops and executes recruitment plans to engage participantsManages event and conference budgets, coordinating with program directors and managers as neededReviews event invoices for accuracy and approves paymentsResearches and selects conference app platforms and contentCreates content for web presence and social media posts for each eventPlans, manages, and implements registration of event participantsCoordinates services for events, such as accommodation and transportation for participants, facilities, audio-visual equipment, catering, signage, displays, special requirements, printing, and event securityInspects event facilities to ensure they meet expectationsDesigns, produces, orders, and organizes conference materialsFollows fire and health department safety protocolsConducts and reviews post-event evaluations to determine how future events could be improved and implements improvements as appropriateMaintain records and reporting of various event aspects, such as attendance, budgetary details, etc.Resolves conflicts and handles participant concernsEducation, Experience, and LicensureTwo years successful event planning, project management, and/or closely related experience, required.Must possess a valid Kansas Driver's License, in force automobile liability insurance, and maintain a Motor Vehicle Record (MVR) that meets organization's insurability standard as defined by DCCCA policy. Availability of reliable transportation is required for this position.#J-18808-Ljbffr