Event Coordinator, Development

)Draft and maintain events calendar each year, including reserving the Aquarium, other event sites, and the Executive Director, Board of Trustees, other senior leadership, and program staff as needed.Provide administrative support for major gift level sponsorship gift solicitations and in-kind sponsorships (e.g., list management, progress reports, etc. )Coordinate development projects to ensure they are executed timely and successfully (e.g., production of development print materials including Annual Review production and distribution).Complete and update project plans in project management platform (e.g., event template, etc. )Track progress and update timelines as needed utilizing project management platform/tool to execute the project successfully within timeline and budget, working with development leadership, staff, and other Aquarium departments including submitting and managing any marketing requests.Coordinate project and event expenses - work with external vendors to complete master contracts, scopes of work and purchase orders. Facilitate project and event launch and debrief meetings; draft and distribute ongoing project details, logistics notes and final end-of-project reports or post-event summaries with recommendations for future projects.Assist with the CRM, Ticketing and CMS/eCommerce systems implementation and enhancement for Annual Giving.Propose and implement process improvements; train staff as needed. )Superb customer service and written/oral communication skillsMust be comfortable in a fast-paced, high-volume environmentMust have excellent organizational skills, attention to detail and critical thinking skillsExcellent computer skills including Microsoft Word and Excel Ability to work within and maintain Monterey Bay Aquarium's Core Values