Event Coordinator | Full-Time | Donald L Tucker Civic Center (Florida State U)

In addition to coordinating assigned events, this position will assist with the event management of other large-scale events such as basketball games, concerts, and other venue functions. Responsibilities • Coordinate all aspects of events that are assigned by Director of Events • Thoroughly describe the venue's services and outline how the services are coordinated to clients • Assist clients with event logistics and suggest the most effective ways to use the facility for specific types of event functions • Design set up diagrams in AutoCAD program based off event needs for approval by the client • Work with the Operations Department to ensure all events are set up to the client's specifications and that all fire codes and safety regulations are being followed • Communicate with Director of Food and Beverage, Chefs and Catering Manager on needs of each event • Create and distribute detailed Event Data Sheets prior to every event • Coordinate and provide clear, concise, and timely communication with building staff of all requirements necessary for events by preparing and distributing detailed Event Data Sheets, diagrams, and event staffing requirements for each assigned event • Update event estimates, as needed, to send to the client and complete a final settlement upon completion of each event • Have the ability to problem solve, make quick decisions and delegate responsibility while remaining professional and pleasant in the midst of stressful • Assist the event director with processing of biweekly Events Department payroll to HR • Complete all duties with a customer service focus through teamwork & dedication to Oak View Group's mission and principles • Other duties as assigned Qualifications • Experience coordinating banquets, tradeshows, conferences, meetings and/or weddings preferred • Minimum of 1 year of experience working in a public assembly facility including supervisory responsibility • Bachelor's degree from an accredited college or university with major course work in facility management, hospitality management, business management, or another related field • Communicate clearly and concisely in the English language, both orally and in writing is required • Work a flexible schedule including long days, late nights, early mornings, weekends and holidays • Must possess strong organizational skills, attention to detail and the ability to function and meet strict deadlines in a fast-paced environment • Must demonstrate a positive, professional and customer-focused attitude • Must have computer skills in Microsoft Office applications and word processing, spreadsheets, presentations and internet software • Knowledge of AutoCAD is preferred Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The noise level in the work environment is usually minimal to moderate during non- event days and moderate to loud during event days.