Event Coordinator, Hospitality ​/ Hotel ​/ Catering

Location: City of Rochester DIRECT HIRE OPPORTUNITY!!! We are seeking a highly organized, polished, and guest-focused Events Coordinator to join a high-end boutique hotel and event venue in Rochester, NY. This role is responsible for planning, coordinating, and executing exceptional events from elegant weddings and social celebrations to corporate meetings and private dinners while delivering a seamless, luxury guest experience from initial inquiry through event completion. The ideal candidate has a keen eye for detail, strong communication skills, and a passion for hospitality and event production. Candidates need to have experience in hotel, restaurant, private clubs etc.ResponsibilitiesServe as the primary point of contact for clients throughout the event lifecycleConduct site tours and client consultations; create proposals and event documentationDevelop and distribute Banquet Event Orders (BEOs) to internal departmentsResponsible for managing event staff to include hiring and schedulingWill be responsible for leading pre-shift and directing event staff and operations flow the entire day of the eventDeliver a personalized, superior service experience consistent with a luxury boutique brandAnticipate client needs and proactively resolve issues to ensure flawless executionMaintain strong client relationships to drive repeat business and referralsBe present during events to oversee setup, execution, and breakdownAct as liaison between clients, vendors, and hotel departments (sales, culinary, banquets, housekeeping, front desk)Ensure event spaces meet brand standards for quality, presentation, and serviceCoordinate with approved preferred vendors (floral, rental, entertainment, AV, etc.