Legends and ASM Global have established a powerful alliance that is reshaping the standards of excellence in the sports, entertainment, and live events industries. Legends is widely recognized for its comprehensive, data-driven approach to event planning, sales, partnerships, hospitality, and merchandise. ASM Global stands as the world leader in venue management and live event production, managing a vast portfolio of more than 400 arenas, stadiums, convention centers, exhibition halls, and performing arts venues globally. Together, they leverage their complementary strengths to deliver unparalleled experiences to some of the most iconic brands and venues in the world.\n\nThis combined entity is dedicated not only to delivering exceptional live event experiences but also to fostering an inclusive and innovative environment. They emphasize respect, integrity, and accountability within their workforce, ensuring every team member, guest, and partner experiences a culture rooted in success and belonging. By joining this team, employees become part of a network committed to transforming live entertainment worldwide and truly making legends happen.\n\nThe Event Coordinator role is crucial to the flawless execution of a diverse range of events managed by this partnership. Reporting to the Event Manager in the Sales & Services department, this salaried exempt position demands a highly organized professional to collaborate closely with clients, service contractors, and internal operations personnel. The Event Coordinator is responsible for managing event logistics from planning through completion. This includes meeting with clients or their representatives to fully understand event requirements, coordinating activities with various service contractors, and guiding clients through contract provisions, facility policies, and procedural guidelines.\n\nThis role requires meticulous management of timelines, including the submission of floor plans, meeting room setups, insurance documentation, and other critical details necessary for event success. Handling financial aspects such as check requests and event-related purchases is also part of this position. Effective communication is essential, as the coordinator ensures timely coordination with operations staff to confirm equipment and service needs and schedules operational setups according to event specifications. The Event Coordinator often supervises facility setups and serves as the primary liaison between clients and various departments within the facility to guarantee smooth event execution.\n\nDuring events, the coordinator maintains ongoing communication to monitor progress, rapidly address any client concerns, and sustain high levels of client satisfaction. Engagement in planning and organizational meetings further supports optimum facility operations and event delivery. Candidates must exhibit high energy, enthusiasm, and exceptional organizational skills while being capable of managing multiple priorities under pressure. Proficiency in tools such as AutoCAD and Microsoft Office, as well as strong interpersonal communication skills, are essential for success in this role.\n\nThe company offers a competitive salary commensurate with experience and a comprehensive benefits package, including medical, dental, vision, life and disability insurance, paid vacation, and a 401k plan. Work location flexibility allows coordinators to work on-site or remotely depending on event locations and venue requirements, providing a balance that supports professional growth and personal needs.
Bachelor's degree from a four-year university
1 to 2 years related experience and/or training
Or equivalent combination of education and experience
Working knowledge of facility management principles
Ability to prioritize and manage multiple projects under pressure
Proficiency in Microsoft Office
Ability to communicate effectively with clients and staff
Ability to work independently and collaboratively
Availability to work on-site or remotely depending on event requirements
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