Event Coordinator - Mid-Level

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Event Coordinator - Mid-Level

By / October 1, 2026

Location: Framingham, MassachusettsType: ContractJob #107399Job Title: Event Coordinator - Mid Level

Contract Duration: 8 months, possible extension

Location: Framingham, MA

Work Arrangement: Hybrid (2 days onsite)

Pay Range: $35 - $42/hr

Summary

Responsible for coordinating all aspects of meetings and events. This includes researching venues, negotiating contracts and providing full support to internal customer. Meeting Planners provide full support and effective delivery of all meetings, events and conferences for the US Domestic entities. Meeting Planner works as part of a team to manage over 500 meetings annually.

Responsibilities

Work with internal clients to understand meeting objectivesResponsible for the planning all aspects of company meetings and events (Site selection, negotiate contract terms for hotel, Food & Beverage, off-site events, transportation…)Negotiation of contracts for all meeting componentsDetermine meeting specifications and evaluate potential meeting locations/venuesAssists internal client with budget and cost analysisBooks and oversees all size meetings from small training to larger conferences.Provides on-site coverage if required/requested. As necessary, conducts site visits to ensure selections meet conference needs and standardsAttends industry related events to maintain state of the art knowledge of the travel industry. Attends association meetings and participates in industry networking opportunities to maintain full understanding of Strategic Meeting Management Programs.Provide feedback to Manager on department needs and initiativesRecommendations to streamline workflowEvaluation of software technology to support meeting planningPerforms special projects as assignedRequired Skills

Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.General knowledge of Meeting Registration Tools (Cvent, Aventri, Bizly or Groupize)Knowledge of travel industryOutstanding customer service skillsExcellent communication and interpersonal skills(written, verbal and presentation)Ability to follow through on objectives, be detail oriented, stay organized and remain flexibleMust be able to multi-taskPrevious meeting/event planning experience or similar (ie. Hotel or Travel Industry Experience)Must thrive in a very busy atmosphere and be able to manage many things at one time with the ability to shift gears and prioritizeChange management skills and flexibilityAbility to focus and get the job done while avoiding distractions.Strong ability to collaborate with other Planners and work within a team environmentGreat at being resourceful and leveraging relationships to problem solve.#LI-IS1

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Benefits:
Professional Development, 401K, Employee Referral Program, Life Insurance

Skills:
Budgeting, Change Management, Communication Skills, Conferences, Contract Negotiation, Cost Analysis, Customer Support/Service, Detail Oriented, Establish Priorities, Event Management, Follow Through, Food and Beverage Industry, Hotel Industry, Interpersonal Skills, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Software Administration, Software Evaluation, Statement of Work (SOW), Team Player, Technical Support, Technology Analysis, Travel Industry, Writing Skills

Epitec Inc

Epitec is a leading staffing and recruiting services company with a mission to make staffing personal. We go beyond traditional hiring by truly understanding our candidates and matching them with the perfect opportunities. We offer competitive compensation, career growth, and support throughout the entire process. Working with top Fortune 500 companies, we are recognized for our excellence with numerous awards, including Best & Brightest and diversity recognitions. At Epitec, we're redefining the future of employment.

Company Size:
2,500 to 4,999 employees

Industry:
Staffing/Employment Agencies

1978

Website:
https://epitec.com/