Event Coordinator (Paid Fellowship)

Event Coordinator (Fellowship)

Department: SALES/PRODUCTION

FLSA Status: Non-Exempt

Date Available: January 2026

Reports to: Director of Accounts

COMPANY: Entire Productions is an experiential event and entertainment production company offering design, planning, and production services. We're known for excellence, incredible client experience, out-of-this-world artistry and creativity, and our very sophisticated processes and systems which sets us apart from others.

DESCRIPTION: As the Event Coordinator, you will engage in a variety of work as it relates to the daily operations of the company, as well as production coordination including on-site management of talent and day-of event support (if in the SF Bay Area). Duties will encompass a variety of responsibilities, including sales-related administrative tasks, creating aesthetically pleasing, accurately detailed presentations, supporting sales leads during client walk-throughs and venue site visits, and working with both clients and artists on event details. This role has immense growth potential into the Sales, Production, or Marketing divisions at Entire Productions.

WORKS DIRECTLY WITH: The Sales and Production Teams

JOB RESPONSIBILITIES:

Assisting the Sales team with their daily activitiesAssist in creating proposals using CanvaAdding client contact information to our databaseAttend as-needed on-site walk-throughsAttend events as onsite production managerPlan and communicate logistics to the vendorsPreparing and sending client and vendor event agreementsProvide creative support for sales and production team including but not limited to creating marketing/capabilities collateral, proactively sourcing and qualifying new talent, participating in discovery calls and pitch meetingsOccasionally attend industry networking and educational events to represent Entire Productions’ brandDemonstrate an understanding and commitment to contribute towards overall company quarterly and annual sales goalsDisplay a strong understanding of Entire Productions' values, industry acumen, and professionalismREQUIRED QUALIFICATIONS

Acute attention to detail.High emotional intelligenceFluent in Word, Excel, Google products, and other online-based applications.Strong multi-tasking, assessment, and prioritization skills.Possess a professional manner and appearance when representing Entire Productions with clients and partnersAbility to maintain confidentiality and a high level of business ethics.Adaptable to change and enjoys working in a fast-paced environmentSelf-motivated and capable of working independently with minimal supervisionTeam player with a strong presence/personality.Excellent verbal and written skills with the ability to communicate at all functional levels.Ability to apply common sense understanding to carry out detailed but involved written or oral instructions.Ability to anticipate and deal with problems involving few concrete variables in a typical office situation.Must have access to a car, a valid driver’s license, and be authorized to work in the US.Comfortable working in a mostly remote-environment with the ability to attend in-person meetings, site walks and events, plus work-together days on an as-need basisDESIRED COMPETENCIES/QUALIFICATIONS

Bachelor's degree in a related fieldKnowledgeable about event and entertainment productionKnowledge of Salesforce or similar CRM applicationsSalary Range & Benefits: Appropriate with experience. Company-sponsored Medical, Vision, and Dental Package, 401k savings, Profit Sharing, and commuter benefits.

Future Benefits Include (if promoted from fellowship to Full Time)

Remote-mostly from the San Francisco Bay AreaFlexible work scheduleCompany LaptopPhone stipend (monthly)Healthcare (Kaiser)Vision PlanDental Plan401k PlanMaternity LeaveFSA (Flexible Spending Account)Volunteer DayProgram Outcomes & Career PathwaysFull-Time Employment Opportunity

Exceptional Fellows who demonstrate mastery across all competency areas may be considered for permanent Event Coordinator positions, subject to available openings and organizational needs.

Freelance Network Integration

Fellows who successfully complete the program will be eligible for inclusion in Entire Productions' vetted freelancer roster, providing ongoing project-based opportunities.

Professional Development & References

All Fellows will receive detailed performance feedback, professional development recommendations, and LinkedIn recommendations to support their continued career growth.

Alumni Network Access

Program graduates join our Fellow alumni network, providing ongoing professional connections and industry networking opportunities.

Application & Selection Process

This fellowship program maintains a selective admissions process to ensure the highest-quality learning experience for all participants. Candidates are evaluated based on relevant experience, demonstrated interest in event production, communication skills, and cultural fit with Entire Productions' collaborative environment.

Applications

Please submit a cover letter and résuméEntire Productions is an Equal Opportunity Employer

We are committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and other characteristics protected by federal, state, or local laws.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

Professional development assistanceLicense/Certification:

Driver's License (Required)Work Location: Hybrid remote in San Francisco, CA 94104