Event Coordinator | Part Time | Ensemble Arts

Event Coordinator | Part-Time | Ensemble Arts in Philadelphia, Pennsylvania | Careers at Ensemble Arts

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Event Coordinator | Part-Time | Ensemble Arts

Location US-PA-Philadelphia

Job Post Information* : Posted Date 4 hours ago(8/14/2026 5:05 PM)

Job ID 2026-34152

Location Name Ensemble Arts

Category Event Management / Sales

Type Regular Part-Time

Location : Location US-PA-Philadelphia

Job Post Information* : External Company Name Oak View Group

Job Post Information* : External Company URL https://www.oakviewgroup.com/

Location : Postal Code 19102

Location : Address 300 South Broad street

Job Post Information* : Post End Date 11/13/2026

Oak View Group

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

Position Summary

The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue, including developing, coordinating, and supervising all event-related activities key to the operation of the facility, including but not limited to maintaining security staffing plans; labor management; collection and distribution of event information from promoter/show representatives/sports teams; billing preparation/support; customer service representation to our guests; and logistics of departmental activities relating to events. This role provides continued creative and project management support for Rhubarb Hospitality Collection''s Philadelphia venues. The position focuses on leading event design, managing planning timelines, and supporting the successful execution of high-profile events.

This role pays an hourly rate of $43.00 - $45.00

Benefits for Part-Time roles: 401(k) Savings Plan, 401(k) matching.

This position will remain open until November 13, 2026.

Responsibilities

Partner with Sales, Culinary, and Operations to ensure concepts are both innovative and executable.Communicates all event information to the appropriate departments and staff.Develop creative concepts, mood boards, and client presentations.Communicates in a timely manner with each department head regarding specific needs and information for each event.Partner with Sales, Culinary, and Operations to ensure concepts are both innovative and executablePrepares post-event reports for all events coordinated.Attend planning meetings, tastings, site visits, and key event installations.Provide on-site support for select signature events and complex productions.Build planning timelines, production documents, and event materials.Executes other operational duties as assigned.Qualifications

4-year degree from a college or university preferred1-2+ years of experience in the same or similar position in arenas, convention centers, stadiums or theaters preferredAbility to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours)Experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred.Strong communication and interpersonal skillsAbility to multitask and support different projects simultaneouslyStrengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

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Skills:
Billing, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Category Management, Communication Skills, Culinary Operations, Customer Support/Service, Entertainment and Media, Event Management, Interpersonal Skills, Logistics, Microsoft Office, Microsoft Product Family, Multitasking, Music, On Site Support, Partner Sales, Performing Arts, Plan Meetings, Power Amplifier, Project/Program Management, Sales, Sales Presentation, Social Media, Sports, Time Management

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Oak View Group