Event Coordinator - Southwest Region

At Varsity Spirit, the safety and wellbeing of the young people we serve is of the utmost importance. Advance and coordinate 10-12 competitions including all planning checklist tasksCollaborate with the logistics coordinator and Production Coordinator to ensure best practices are followed.Coordinate with venues to create event diagrams & organize event details including production support, staging, seating, utilities, etc.Assists in securing or confirming event personnel - staff, security, first aid, EMTs, stagehands, riggers, etc.Coordinate with 3rd party equipment and service providers including staging, sound, lighting, video, staffing, and security.Coordinate with company retail, sponsorship, streaming video, and other partnersEnsure a Certificate of Insurance (COI) is in place for each event.Create and/or oversee general schedules, performance orders, and confirmation packets.Submit or direct office staff to submit packing lists to logistics staff, including event gear, supplies, and awards.Submit venue checklist/safety and health procedures/policies forms.Communicate with other event coordinators to share best practices.Work closely with the Customer Experience TeamClose out of the event: admissions reporting, payroll/contract labor, event summary, staff survey reminderPost-event review - make recommendations to supervisors for improved future event operations.Collect, assemble, and provide data as needed for internal research and reports. As Event Director, serve as the highest ranking event staff on site.Oversee 20-40 event staff per event. Manage any event staffing issues as they become the responsibility of the Event Director to resolve.Coordinates with venue coordinator, concessionaire/catering manager, security lead, and other venue vendorsAs the senior Varsity representative, use discretion to make changes to event details as needed including event layout and flow.Proactively plan for scenarios that could impact the integrity of the event.Coordinate and/or oversee the logistics and production staff in working with shipping and trucking providers.Meet with venue contact to plan out details of each event day.Communicate with coaches regarding event details; conduct/participate in coaches' meetings.Use authority to make financial decisions that have a direct impact on safety while continuing to be fiscally responsible.Oversee the setup and troubleshooting of all event-related systems and processes. It takes a team to make a real impact, and through our two divisions - BSN SPORTS and Varsity Spirit - and our network of 6,000+ employees and independent representatives, we are proud to partner with a wide range of educational institutions and club and professional sports to transform the student journey in SPORT and SPIRIT.