Event Coordinator/Admin

EVENTS COORDINATOR & ADMINISTRATIVE SPECIALIST

Organization: North Carolina Association of Electrical Contractors (NCAEC)
Location: Greensboro, NC
Employment Type: Part-Time
Reports To: Director of Membership and Executive Director

About NCAEC

For nearly 90 years, the North Carolina Association of Electrical Contractors has been empowering North Carolina's electrical contractors to build, grow, and thrive. We provide comprehensive support through our flagship apprenticeship program, business resources, legislative advocacy, and statewide events that strengthen our electrical contracting community.

Position Overview

We're seeking an organized, detail-oriented professional to serve as our Events Coordinator and Administrative Specialist. This role is the backbone of NCAEC's operations, managing 13+ annual events, supporting our apprenticeship program, and ensuring smooth daily office operations. The ideal candidate thrives in a dynamic environment, enjoys variety in their work, and takes pride in creating exceptional experiences for our members.

Key Responsibilities

Event Planning & Coordination (60%)

Manage 13+ Annual Events Including:

4 Golf Tournaments across the state8 Pheasant ShootsAnnual Convention & Trade Show (in Myrtle Beach)Apprentice ContestEvent Duties:

Plan, coordinate, and execute all aspects of events from concept to completionSecure venues, negotiate contracts, and manage vendor relationshipsCoordinate event logistics including registration, catering, equipment, and suppliesManage event budgets and track expensesOversee event marketing and member communicationsHandle on-site event management and troubleshootingProcess registrations and manage attendee listsConduct post-event evaluations and reportingApprenticeship Program Support (20%)

Track apprentice enrollment, attendance, and progressMaintain apprentice records and documentationCoordinate with community college partnersProcess apprentice certifications and completionsGenerate reports for program oversightOffice Administration (20%)

Serve as primary point of contact for member inquiriesManage daily office operations and correspondenceMaintain filing systems (physical and digital)Prepare reports, presentations, and documentationProcess invoices, expense reports, and vendor paymentsMaintain office supplies and equipmentCoordinate internal meetings and communicationsProvide administrative support to leadership teamProcess apprenticeship requests

Required Qualifications

Experience:

2+ years of event planning/coordination experience2+ years of administrative or office management experienceProven track record of managing multiple projects simultaneouslyTechnical Skills:

Proficient in Microsoft ExcelProficient in Microsoft Office Suite (Word, PowerPoint, Outlook)Experience with database systems or willingness to learn new platformsComfortable learning new software and technologyCore Competencies:

Exceptional organizational and time management skillsStrong attention to detail and accuracyExcellent written and verbal communicationAbility to work independently and take initiativeProfessional demeanor and customer service orientationProblem-solving and critical thinking abilitiesBudget management and financial trackingLogistics:

Valid driver's license and reliable transportationAbility to work occasional evenings and weekends for eventsWillingness to attend the convention and local events (2)

Preferred Qualifications

Experience with association or nonprofit organizationsExperience with membership databases or CRMExperience with budgeting and financial reporting

What We Offer

Competitive salary commensurate with experience401(k) retirement plan with employer matchPaid time off and holidaysProfessional development opportunitiesSupportive team environmentOpportunity to make a real impact on North Carolina's electrical industry

Working Conditions

Primary Location: NCAEC office in Greensboro, NCSchedule: Part-time, Monday-Thursday; occasional evenings/weekends for eventsWork Environment: Professional office setting with event-based field work

What Success Looks Like

In 90 Days:

Successfully planned and executed 2-3 eventsProficient with new database systemEstablished strong relationships with vendorsManaging apprentice tracking system independentlyIn 6 Months:

Streamlined event planning processesConfidently managing all 13 annual eventsImproved efficiency in office operationsIdentified opportunities for cost savings or process improvementsIn 1 Year:

Recognized as the go-to expert for all NCAEC eventsEnhanced member experience through improved event qualityOptimized apprentice tracking and reportingIntegral member of the NCAEC team

How to Apply

Please submit the following to [email protected]:

ResumeCover letter describing your event planning experience and why you're interested in NCAECApplication Deadline: [Date]

We will review applications on a rolling basis and contact qualified candidates for interviews.

Equal Opportunity Employer

NCAEC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Questions? Contact [Name] at [Phone] or [Email]

Learn more about NCAEC: www.ncaec.org

Your industry. Your voice. Your competitive advantage. Your future. That's NCAEC.