Event Manager

**Event Manager**

We are now accepting applications for a qualified Event Manager at Belmont University. 

**Employment Type**

Staff

**Internal Job Category**

Exempt (Staff)
Full-Time

**Department**

Strategic Venues & Event Svcs

**Hours**

37.5

**Primary Duties and
Responsibilities:** **Position purpose:** 
The Event Manager position is responsible for managing
events and clientele within the Office of Strategic Venues & Event
Services.

**Essential Functions:**  This position is designed to help facilitate the efficient
operation of the Office of Strategic Venues & Event Services by supporting
the event needs of internal and external clients through the management of
events, preparation and maintenance of contracts, data, and schedules. 


1. Serve
as the turn-key liaison for managing client relationships as it pertains
to scheduled events hosted on the Belmont University campus.  Perform event manager duties, which
include, but are not limited to, advance events and procure applicable
event details, conduct facility walk-throughs with clients as needed, and
communicate event needs to OSVES staff and University campus partners.
Serve as Manager on Duty for assigned campus events.

2. Assist with student workers and student employment program
development. 

3. Prepare
contracts and event estimates for clients. Secure event contracts, including lease agreements, usage policies,
expense estimates, house policies, certificates of insurance and deposit
payments.

4. Coordinate
and schedule Front of the House staffing for events on campus, including,
but not limited to: house managers, ushers, vendor ushers, emergency
medical services, security, and housekeeping.

5. Manage
and maintain client account and database. Manage and maintain accurate billing information for each event,
and assist with vendor invoice verification. Coordinate with Business
Operations & Finance Specialist to ensure client invoices are received
and paid.

6. Assist
in the development and distribution of materials relative to coordination,
execution, sales or operations. Conduct accurate researches and concisely
summarize information.

7. Other
duties as assigned.

**Required Qualifications**:

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

- Form diverse leaders of character;
- Equip people to solve the world’s complex problems through teaching, research and service;
- And be radical champions for helping people and communities flourish.

 

**Qualifications (Knowledge, Skills and Abilities):**

* High
degree of self-motivation, optimism, innovation, and creativity.
* Demonstrated
ability to manage multiple projects and systems.
* Ability
to improve processes and efficiencies.
* Strong
organizational, time management, attention to detail, and problem-solving
skills.
* Works
effectively in team environment by cooperating with other members to
achieve common goals.
* Highly
developed interpersonal skills, a team player who possesses the ability to
work well at all levels.
* Calm
and analytical with a solutions-driven mindset when confronted with
unexpected situations.
* Familiarity
with the operation of a performance arts or event center and event life
cycle from booking to post event wrap up; ability to answer inquiries
about available dates, estimate client expenses, explain usage policies,
contract the event, and fully execute the needs of the event including
production, technical support, facilities, etc.
* Exceptional
oral and written communication skills.
* Knowledge
or ability to learn room-scheduling software such as EMS.
* Availability
to work flexibly to cover nights, weekends, and/or holidays as needed.
* Strong
working knowledge of Microsoft Office especially Word, Excel, and Outlook.
* Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
* Ability to work effectively with a wide range of constituencies in a diverse community.

**Required Education**Bachelor’s degree with course of study in business, finance, communications, hospitality management, sports administration, or performing arts or equivalent experience 2 to 1.
  **Required Experience**One year experience in arena, theater, convention center or hospitality operations/sales. Equivalent education may be substituted.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.