**Job Description**
The **Sales Coordinator** assists the sales team by accurately and efficiently performing the execution and coordination of all sales & catering functions. Provides assistance in the sales process by qualifying and booking inquires when appropriate.
**Core Responsibilities:**
* Perform job according to standard operating procedures.
* At all times provide professional hospitality to all guests and clients.
* Answer telephone inquiries, accurately transfer calls to appropriate Sales/Catering Associate, and take accurate and detailed messages.
* Assist in the sales effort by qualifying and when appropriate booking the business of pop up inquiries.
* Assist the sales team in the area of telephone prospecting and outside sales blitzes by contacting the clients from an established list developed by the sales team.
* Assist sales team retrieving rooming list, deposits and banquet guarantees when needed.
* Create banquet room door signs for groups in meeting rooms as well as maintain the reader board in the lobby with all group functions.
* Order office supplies for sales office as directed by DOS.
* Prepare sales kits for sales team.
* Complete Sales Proposals, Contracts, BEOs and Banquet Checks.
* Make copies of room contacts, group resumes and rooming lists, BEO's, daily reports and client evaluation forms and other items as required; distribute to the appropriate departments.
* Maintain office filing system.
* Assist sales and catering associates as needed.
* May perform additional duties as required.
**Qualifications**
**Knowledge, Skills & Competencies:**
* Ability to work independently, prioritize work and ask for clarification when needed.
* Strong work ethic.
* Excellent oral and written communication skills.
* Proficiency with MS Word, Excel and PowerPoint.
* Excellent organizational and time management skills, ability to take initiative and handle multiple projects simultaneously.
* Accuracy, attention to detail and the ability to proof own work.
**Physical Requirements:**
* Sit, stand and walk for varying lengths of time.
* Lift approximately twenty (20) pounds.
* Grasping, writing, standing, sitting, walking, repetitive motions, pulling, pushing, listening and hearing ability, and visual ability.
* Must have finger dexterity to be able to operate office equipment such as computers, printers, multi-line phone, filing cabinets, photocopiers, scanner, and other office equipment as needed.
* Physical Requirements (In-Office Role)* Ability to work in a standard office environment.* Prolonged periods of sitting at a desk and working on a computer. (6-8 hours a day)* Occasional standing and walking throughout the workday.* Frequent fine motor skills, use of hands and fingers for keyboarding/typing, utilizing a mouse or trackpad, writing, and operating office equipment.* Ability to communicate effectively verbally and in writing.* Occasionally required to stand, walk, bend, reach, or carry items.* Ability to lift and/or move 10–25 pounds as needed (e.g., files, office supplies).* Visual ability to read from a computer screen and printed materials including close visual focus for extended periods and color differentiation (for certain roles).* Ability to hear and participate in conversations and meetings, use phone and/or headset* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.
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