Event Operations and Auction Specialist

Reporting Relationship: This position will report to the Head of Events




Purpose: We are seeking a highly organized, revenue-minded, and hospitality-driven professional to provide dedicated ownership over two high-impact areas: auction strategy & execution and celebrity/VIP travel coordination for our Golf, Gala, and select third-party events. The ideal candidate thrives in fast-paced, high-visibility environments and brings both operational excellence and strong relational intelligence.




If you love driving revenue through creative auction strategy, managing high-touch logistics, and ensuring every detail reflects excellence, this role is for you.

Responsibilities:





Lead Auction Strategy & Execution


Own all live and silent auction planning and execution
Source and secure high-value auction items and experiences
Develop pricing strategy aligned with donor psychology and revenue goals
Manage auction platforms, timelines, and on-site execution
Oversee post-event fulfillment and donor stewardship
Track revenue performance and identify opportunities for growth




Manage Celebrity & VIP Travel Logistics


Coordinate celebrity invitations in collaboration with leadership
Manage travel bookings and itineraries through our travel partners
Oversee seamless arrival, departure, and event participation logistics
Proactively resolve scheduling or travel changes
Maintain organized communication and documentation




Strengthen Relationships & Systems


Support structured celebrity engagement and thank-you strategy
Collaborate cross-functionally with Events, Marketing, Development, and Finance
Improve systems, documentation, and operational clarity
Protect confidential and high-profile information

Qualifications:


3–5+ years of experience in event management, fundraising, hospitality, travel logistics, or related field
Demonstrated ability to independently manage complex, detail-driven projects
Strong understanding of fundraising principles and auction strategy preferred
Experience interacting with high-touch donors, executives, or VIP stakeholders preferred
Exceptional organization, follow-through, and communication skills
Ability to remain calm and solution-oriented under pressure
High level of discretion and professionalism
Bachelor’s degree preferred; equivalent experience considered.

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