Event Operations Coordinator

About Us The Ammortal Chamber brings together multiple scientifically backed technologies into one experience. We are a small team with a startup culture. The Event Operations Coordinator ensures Ammortal is executed with excellence at every event by managing the operational side of our brand activations. Responsibilities • Own the Ammortal event calendar and keep cross-team visibility aligned • Manage all event logistics: booth setup, shipping, vendor coordination, scheduling • Oversee Airstream fleet and drivers, including scheduling, maintenance, and branded execution • Coordinate installs and setup for events and partner activations • Handle team travel logistics for all events • Track and manage event budgets and operational expenses, ensuring cost efficiency • Support Event Manager during live events to ensure successful execution Skills To Excel • Operational leadership – manages multiple moving pieces across events, installs, and activations • Budget management – tracks and optimizes event spend • Vendor & driver coordination – keeps logistics on schedule and aligned for both events and installs • Problem‑solving under pressure – keeps events on track when challenges arise • Detail‑oriented execution – ensures flawless branded delivery Requirements Technical Knowledge • Event management software (e.g., Cvent, Bizzabo, Eventbrite) • Project management tools (Asana or similar) • CRM platforms (Hub Spot or similar) • Google Workspace Qualifications (Must haves) • Previous experience in event planning, coordination, travel management, and project management • Proven success managing logistics for small and large‑scale events • Strong organizational and communication skills • Ability to travel up to 40‑60% of the time • Positive, flexible, and team‑oriented attitude Qualifications (Not required, but nice to haves) • Experience with wellness, health, fitness, or hospitality events • Familiarity with event software (Cvent, Eventbrite, or similar) • Experience managing vehicles, mobile activations, or traveling brand assets Pay, Location, Hours • Pay: $60,000 – $75,000 • This range is intentionally broad because we are considering a wide range of candidates with varied experience levels • Benefits: 80% health, vision, dental insurance covered • Location:

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