Event Operations Coordinator

Our client is seeking a highly organized and energetic Event Operations Coordinator to manage and execute various events at their venue in **Provo, Utah, US**. This is a contractor role focused on ensuring seamless event operations from planning through execution. The ideal candidate will have a passion for hospitality and events, excellent logistical skills, and the ability to thrive in a fast-paced environment. You will be responsible for coordinating with clients, vendors, and internal staff to ensure all event details are meticulously planned and executed to the highest standard. This role requires a hands-on approach and a commitment to delivering exceptional guest experiences.

Responsibilities:
Assist in the planning and coordination of all aspects of assigned events, including logistics, scheduling, and vendor management. Serve as the primary point of contact for clients leading up to and during their events. Liaise with catering, audiovisual, entertainment, and other vendors to confirm arrangements and ensure timely delivery of services. Develop detailed event run sheets and timelines for all events. Oversee event setup and breakdown, ensuring compliance with venue policies and client requirements. Manage on-site event staff, including event assistants and volunteers, providing clear direction and support. Address and resolve any issues or challenges that arise during events promptly and professionally. Conduct post-event follow-ups with clients to gather feedback and ensure satisfaction. Maintain accurate event files, including contracts, invoices, and guest lists. Assist with budget tracking and reconciliation for events. Ensure all health, safety, and security protocols are followed during events. Contribute ideas for enhancing the event experience and operational efficiency.
Qualifications:
Proven experience in event planning, coordination, or hospitality management. Strong organizational and project management skills with excellent attention to detail. Excellent communication, interpersonal, and negotiation skills. Ability to manage multiple priorities and work effectively under pressure. Proficiency in event management software and Microsoft Office Suite. A proactive attitude and problem-solving mindset. Ability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules. Team player with the ability to lead and motivate others. Passion for the hospitality and events industry. High school diploma or equivalent; degree in Hospitality Management, Event Management, or a related field is a plus.
This role is ideal for someone looking to gain extensive experience in event operations within a vibrant hospitality setting in **Provo, Utah, US**. The contractor nature allows for project-based work with opportunities to manage a diverse range of events.