Event Operations Specialist

This role is primarily about execution. You'll own the logistics that make a memorable event real: run-of-show planning, venue and vendor coordination, on-site readiness, budget tracking, and the countless details that separate a good event from a forgettable one. Create and refine repeatable operational playbooks, checklists, and timelines for different event formats Standardize workflows and documentation so events run consistently, whether it's a 20-person dinner or a 200-person conference Track budgets, staffing needs, and vendor relationships tied to our events calendar Partner with the Events & Partnerships Lead to translate strategy into an operational plan Review event requests and stakeholder needs to make sure logistics match the intended experience Keep timelines, action items, and follow-ups visible and on track across multiple events running in parallel Deliver clear, regular updates on event readiness, risks, and support needed You've run the operational side of high-quality events - whether professionally or as a student- and know what it takes to make one go off without a hitch You're highly organized and can manage multiple events and vendors in parallel without dropping details You have strong judgment and stay calm when something on-site doesn't go to plan You're comfortable owning logistics end-to-end, from planning through breakdown You enjoy building systems and documentation, not just executing one-off events You communicate clearly and proactively with stakeholders across teams Most importantly, you LOVE creating memorable event experiences for the attendees You Should NOT Apply If